Accountivity Staffing is hiring!
Our client in Toronto is actively looking for a AP/Office Coordinator to join their team.
Title: AP/Office Coordinator
Location: Toronto, ON
Length of Assignment: Permanent
Salary: $60,000 - $65,000/year
Job Description for AP Coordinator & Office Manager
- Receive all mail and distributing them. Save on the drive.
- Receive all invoices and forward to Director Asset Management and Chief Operating Officer for approval.
- Forward the approved invoices to Controller for accounting approval.
- Enter approved invoices in Spectra for processing
- Preapre weekly cheque runs
- Separate by reviewer and signing officers. This includes all partner companies, third party property management cheques.
- Deposit all tenant cheques
- Enter cash receipts in Spectra when the Asst Controller is away on vacation
- Create all partner letters.
- Scanning of all invoices on the drive and documents sent via email
- Drawings organization downstairs.
- Setting up by calling all utility & taxes companies for all the invoices/taxes & etc to come through the billing account.
- Update the tracking file with info of usernames and passwords for all the logins to every account.
- Mortgage Report for all active mortgages updated monthly.
- Preparing chargeback invoices for tenants and 3rd party Propery Managers
- Setting up all the accounting hard copy folders and filing of them.
- Fixing up the drive by adding and deleting folders that was updated hierarchy of the drive
- Sick, vacation and office calendar template update for the team.
- In charge of ordering all office supplies and toiletries.
- Key person for coordinating all IT issues with IT service provider.
- Responsible of coordinating and making sure all the services run in the office on a day-to-day basis:
- Sharp copier, Avante security, Interface phone company, Tuor IT support, Water plan, Iron Mountain, Courier service,
- Zoom, Rogers Internet, Rogers Cell phone, Client postage machine, Cheque machine, Cleaners, Manulife plan,
- Spectra.
- Create leases and rental renewal letter and N1s, forms, letters and set up credit checks, sign up for events & courses.
- Setting up boardroom for all important meetings
If you meet the above qualifications, please submit your resume.
Please note that while we appreciate all applications, only those being considered will be contacted. •
Last updated on Nov 22, 2023