Payroll Specialist

WHAT IS BOX? 

Box is the world’s leading Content Cloud. We are trusted by more than 115K organizations around the world today, including nearly 70% of the Fortune 500 and leaders across deeply regulated industries (such as AstraZeneca, JLL, and Nationwide), to protect their data, fuel collaboration, and power critical workflows with secure, enterprise AI.

By joining Box, you will have the unique opportunity to continue driving our platform forward. Content powers how we work. It’s the billions of files and information flowing across teams, departments, and key business processes every single day: contracts, invoices, employee records, financials, product specs, marketing assets, and more. Our mission is to bring intelligence to the world of content management and empower our customers to completely transform workflows across their organizations. With the combination of AI and enterprise content, the opportunity has never been greater to transform how the world works together and at Box you will be on the front lines of this massive shift.

Founded in 2005, Box is headquartered in Redwood City, CA, and we have offices across the United States, Europe, and Asia.

WHY BOX NEEDS YOU 

We are looking for a high-energy, bright individual to help support the US payroll process for our multi-state payroll.  This role will be the point of contact for employees’ service desk tickets and inquiries, reconcile and analyze payroll data in line with established procedures and payroll compliance.  We’re looking for 2+ years payroll experience through working experience and education, a game-changers who will take charge of our US payroll processing timely and accurately, follow audit steps and controls, reliable and a key support role for the payroll team. If you have the motivation and passion for a business-critical process and the desire to grow your payroll career, this is the position for you!   

WHAT YOU'LL DO 

• Serve as a first point of contact for employees queries through tickets in a timely manner 

• Run post audit payroll reports from Workday and ADP and prepare final output reports. Review expected results for completeness and accuracy, Submit for final approval to the Payroll Manager   

• Process payroll transactions for non-exempt hours, W-2 recording and reconcile payroll upload files into Workday

• Prepare and calculate special checks and/or on demand, i.e., termination pay, etc. 

• Reconcile 401k/Roth contributions and support with SOX and various audits 

• Effective collaboration with the global People teams, Legal, and Finance on general payroll matters with cross functional impact. Specifically, but is not limited to, new hire processes, cash, bonus and other non-recurring payment processing, and terminations.   

• Assist with or be responsible for other duties and ad hoc projects as assigned. 

WHO YOU ARE 

Experience and Education

• 3+ years relevant experience through work and education   

• Experience with multi-state payrolls

• Workday HRIS and/or payroll system experience a plus 

• Customer service background a plus 

Preferred skills

• High functioning, working knowledge of payroll processing, best practices and audit controls

• Strong analytical and problem solving skills 

• Self motivated and deadline driven to complete tasks with limited supervision. 

• Ability to adhere to the highest ethical standards and confidentiality

• Strong system knowledge and ability to learn new process easily 

• Strong communication skills

• Team-oriented approach – works well with cross functional teams

Box lives its values, with community and in-person collaboration being a core part of our culture. Boxers are expected to work from their assigned office a minimum of 2 days per week, with a focus on Tuesdays and Thursdays. Your Recruiter will share more about how we work and company culture during the hiring process.

Head-over-heels about this role — but not sure you meet all the requirements? Apply anyway! Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Box, we take a big-picture approach to hiring that fosters authenticity, diversity, and inclusion. If you're passionate about this opportunity, chances are, you shine pretty bright.

EQUAL OPPORTUNITY

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, and any other protected ground of discrimination under applicable human rights legislation. Box strives to respect the dignity and ‎‎independence of people with disabilities and is committed to giving them the same ‎‎opportunity to succeed as all other employees. Inclusiveness is core to our culture at Box, and we strive to ensure you get the most from your interview experience.

Box makes reasonable accommodations for applicants with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, please complete this form. Reasonable accommodations may include scheduling adjustments, document dictation and beyond.

Notice to applicants in Los Angeles:  Box, Inc and its related branches will consider for employment, qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chair Ordinance.  The Fair Chance Ordinance is provided here. 

Notice to applicants in San Francisco:  Box, Inc and its related branches will consider for employment, qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chair Ordinance.  The Fair Chance Ordinance is provided here. 

For details on how we protect your information when you apply, please see our Personnel Privacy Notice. If you are a California-resident, please read our California Applicant & Candidate Privacy Notice here.

Last updated on Aug 26, 2024