Payroll & Compliance Specialist

Squarespace is looking for a Payroll Specialist to join the Payroll function of our growing company. You will work on our Finance team and partner with People Operations and Legal. The Finance Team builds compliant processes that ensure seamless support of our growing organization. As the next member of our team, your work will support this through the preparation, distribution, and reporting of our payroll.

This is a hybrid role working from our NYC office. You will report to the Head of Global Payroll & Compliance.

You'll Get To…

• Provide accurate and timely payroll processing for a 1,800+ growing global workforce located in the US, Ireland, Australia, UK, Portugal and the Netherlands
• Manage and format complex excel/Google spreadsheets for upload into multiple payroll systems.
• Process payroll checklists, audits and reconciliations and resolve all discrepancies before submission of final payroll
• Facilitate processing of special transactions such as off cycle payments, equity, retroactive pay, garnishments, and other statutory deductions
• Reconcile quarterly and annual reports to ensure accurate entry of all compensation transactions
• Help audit employee records in HRIS Workday & payroll systems, in partnership with People and Finance teams, to ensure they are accurate and complete
• Answer employee inquiries
• Assist in 401(k) audits, balancing and funding
• Coordinate with Accounting team to provide pay period and month end close activities and requests
• Partner with Payroll Manager and supporting departments to help with opportunities to test and automate current processes that promote efficiency and streamlining payroll processes
• Perform other tasks and special projects as assigned or as responsibilities dictate

Who We're Looking For

• Minimum 3 years experience processing end-to-end payroll at a small to mid sized global organization
• Experience in US federal, state, and local labor laws, payroll tax requirements, payroll regulations and industry changes that affect payroll operations
• Global payroll processing experience and taxation knowledge preferably in Ireland and Australia.
• Experience with payroll systems preferably ADP WorkforceNow for US and international platform Cloudpay 
• Experience utilizing Workday HCM for timekeeping and reporting
• Intermediate to advanced Excel/Google Sheets proficiency and ability to work with large datasets including pivot tables, vlookup and other advanced functions
• Capability to handle confidential information in a professional and secure manner
• An understanding of payroll practices, legislation and regulation
• Experience working in global, multi-state companies
• Certified Payroll Professional certification (CPP) or Fundamental Payroll certification FPC

Benefits & Perks

• A choice between medical plans with an option for 100% covered premiums
• Fertility and adoption benefits
• Access to supplemental insurance plans for additional coverage
• Headspace mindfulness app subscription
• Retirement benefits with employer match
• Flexible paid time off
• 12 to 20 weeks of paid family leave
• Equity plan for all employees
• Pretax commuter benefit
• Education reimbursement
• Employee donation match to community organizations
• 6 Global Employee Resource Groups (ERGs)
• Dog-friendly workplace
• Free lunch and snacks
• Private rooftop

Cash Compensation Range: $64,500 - $90,000 USD

The base salary for this position will vary based on job-related criteria including relevant skills, experience, and location, among other factors.

In addition to the cash compensation above (which includes base salary and, where applicable for eligible roles, may include on-target commissions or overtime pay), all Squarespace employees are eligible to receive equity in the company as part of their total compensation.

About Squarespace

Squarespace (NYSE: SQSP) is a design-driven platform helping entrepreneurs build brands and businesses online. We empower millions of customers in more than 200 countries and territories with all the tools they need to create an online presence, build an audience, monetize, and scale their business. Our suite of products range from websites, domains, ecommerce, and marketing tools, as well as tools for scheduling with Acuity, creating and managing social media presence with Bio Sites and Unfold, and hospitality business management via Tock. Our team of more than 1,700 is headquartered in bustling New York City, with offices in Chicago, Dublin, Ireland, Aveiro, Portugal, and coworking spaces in the UK, Netherlands, and Australia. For more information about our company culture, visit www.squarespace.com/about/careers.

Our Commitment

Today, more than a million people around the globe use Squarespace to share different perspectives and experiences with the world. Not only do we embrace and celebrate the diversity of our customers, but we also work toward the same in our employees. At Squarespace, we are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We are proud to be an equal opportunity workplace.

 

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Last updated on Aug 21, 2024