US Payroll Manager

Responsibilities :
Responsible for the management, control and payment of US exempt and non-exempt, Canada and Argentina payrolls ensuring all payrolls are processed in accordance with set deadlines. Payrolls need to be verified and processed accurately. The role will lead the coordination of activities within Seqirus's payroll (ADP), HRIS (Workday) and time management (EE Time) systems.
· Manage and process the bi-weekly domestic US payrolls processes per policies and procedures to include garnishments, special pays, retroactive payments, and benefit deductions
· Manage and process the bi monthly Canadian and monthly Argentina payrolls
· Ensure payrolls are processed in an accurate and timely manner to meet deadlines
· Ensure timesheets for the US non-exempt population are complete and approved prior to processing
· Ensure payrolls are approved by management prior to commit
· Oversee and ensure compliance with federal, state, local and international employment law as well as timely payments to these agencies
· Maintain knowledge of current and new regulations and reporting requirements and plan system changes for compliance
· Prepare and reconcile year end documentation and ensure all year-end filings are submitted and completed
· Prepare and reconcile all monthly statutory taxes and social insurances along with any pension reconciliations
· Responsible for payroll liabilities by entering federal and state income and social security tax information, 401k transfer and direct deposits, wage assignments and garnishments.
· Responsible to fulfilling wage garnishment requirements by completing forms; adjusting payroll records, documenting and transmitting withholdings; negotiating with collection agencies to convert garnishments to wage assignments.
· Responsible for gathering Canada and Argentina disbursements, wage changes, form completions and payments to third parties
· Responsible for payroll financial standards by providing monitoring accounting journals and costs, identifying variances; implementing corrective actions
· Balances payroll accounts by auditing information; identifying and resolving discrepancies
· Responsible for Payroll account reconciliations and variance explanations related to salary and wages
· Duties may include auditing and reconciling bank statements, clearing payroll accounts and maintaining payroll general ledger accounts
· Implement KPIs to record accuracy of payrolls
· Adhere to SLAs set by management
· Provide month statistics for the global payroll issue log
· Prepare and document comprehensive payroll procedures and assist with the preparation of short and long-term payroll strategies and policies
· Responsible for International Assignees into and out of US, Canada and Argentina
· Responsible for all time-management system and time clock (ETime) administration
· Responsible for gathering of PTO for Canada and Argentina
· Maintaining Share/Stock/ EDIP Plan Schemes- by maintaining deduction records; completing forms; initiating deductions
· Work with Human Resources, Rewards and Finance to identify and implement process improvements to streamline transactions and improve controls
· Partner with European Payroll Specialists to review and approve European Payrolls as required
· Perform assigned duties in the absence of Global Payroll Manager
· Perform other duties assigned to include but not limited to; participating in projects, review of best practices for disbursements to improve efficiency and internal controls, management and reporting of eligible salaries for stock grants, and development and implementation of exception and regulatory reporting for payroll
Skills:
· Certified Payroll Professional (CPP) and 8+ years of in-depth work experience overseeing complex domestic payrolls (US experience required; Canada and / or Argentina experience preferred)
· Proven ability to drive change to improve payroll compliance
· Proficiency using computers and electronics equipment; Working knowledge of various software, applications, and programs including but not limited to Microsoft Office Suite and automated accounting systems.
· Experience with ADP Workforce Payroll system
· Experience with ADP EE Time preferred
· Experience with managing multiple payroll interfaces; specifically, Workday and Fidelity preferred
· Strong interpersonal and problem-solving skills to include ability to work in a global environment
· Demonstrated ability to exercise sound judgment related to controversial and / or culturally sensitive subjects; Ability to handle confidential information with tact and poise
· Customer Focused
· Integrity and Trust
· Working knowledge of Generally Accepted Accounting Principles and standard business functions including project management and budgeting; In-depth knowledge of global accounting principles, practices and standards
· Demonstrated initiative / self-motivation, with the ability to quickly and easily adapt to changing organizational needs