Office Manager

What you'll do?

We are looking for a responsible Office manager who will perform organization and coordination of administration duties and office procedures. You will help us to create and maintain a proper work environment to optimize our organizational effectiveness, communication, and safety. Your responsibilities will include scheduling meetings, making office supplies arrangements, greeting visitors, and providing general administrative support to our employees. Ensures that the company and customer (internal and external) reporting requirements are met on shift and daily production/activity in the facility.

Duties Include:

• Organize office operations and procedures and schedule meetings and appointments
• Manage the office layout, ordering stationery and equipment when needed
• Maintain the office condition and arrange necessary repairs
• Work together with HR to update and maintain office policies as necessary
• Work together with Site Manager and HR to ensure bi-weekly payroll is updated and submitted
• Oversee timely invoicing and payments for all items
• Negotiate with office vendors, service providers
• Manage office budget, ensure accurate and timely reporting
• Organize the onboarding process for new employees and provide support to visitors
• Assist plant manager with typical duties such as maintenance, mailing, bills, errands, and so on
• Interact with employees to receive their queries about organizational problems
• Plan in-house or off-site activities, like parties, celebrations, and conferences

Requirements

• 2+ years' experience working as an Office Manager or Front Office Manager
• Experience working in a production or manufacturing environment preferred
• Good experience with office administrator responsibilities, systems, and procedures
• Good practical experience with office machines (such as fax machines and printers) and MS Office, particularly MS Excel and MS Outlook
• Good familiarity with email scheduling tools.
• Strong time management skills and ability to multi-task and prioritize work
• Strong organizational, planning, and problem-solving skills with attention to detail
• Excellent written and verbal communication skills, with a creative approach to problems
• Outstanding customer service skills and professionalism

Last updated on May 18, 2024