***This job req is subject to overtime discounts (0.95x exempt; 1.35x non-exempt) and a 10% discount after six months of service***
Wage Range to Contractor: $21.50-24.00/hr (If converted to perm, the salary conversion would be $45-50K)
Location: 100% onsite in Downtown Dallas, TX.
Put candidate location at the top of the resume. Duration: 3-4 months with possible conversion
Interviews: There will be 2 or 3 rounds of interviews.
- 1st will be over the phone with the Client hiring manager.
- 2nd will be over the phone with the Client Account Executive
- 3rd will be Face to Face (or Skype video for non-locals) with the Client AE.
Manager Notes:
- Schedule: M-F, 8-5
- If they have 15 years of Admin experience, they are NOT the right person.
- Looking more for someone who is sharp and wants to grow in a role - maybe even has a marketing interest/pursuit.
- For example, someone working on their Associate's degree at night, is driven, etc. would work well.
- Important to remember that the primary individuals in this office are Client Executives!
Client is looking for a talented, high energy Office Manager to join our team at our Dallas location. You will have the primary responsibilities of providing overall administrative services in office management, report preparation, meeting coordination and planning, and facilities coordination. You will work closely with the Executive team and office visitors in providing administrative tasks as requested.
Day to Day Responsibilities include, and may not be limited to:
• Support services where the work is primarily of an administrative nature.
• Varied office management such as: providing onsite administrative services, coordination of office space, mail distribution, accounts payable for office expenses, and meeting preparation
• Welcome and greet guests; answer phones and directing inquiries; maintain office supply inventory; filing and storage room maintenance, process incoming and outgoing mail, arrange any necessary repairs or work orders with building management.
• Scheduling and maintenance of office common areas and conference rooms and coordination with property manager to ensure compliance of building discipline.
• Coordinating executive travel arrangements including scheduling of meetings and events
• Calendar management, such as scheduling internal and external meetings for multiple senior level executives
• Client visit management that includes receiving the clients, ensuring readiness of conference rooms/meeting rooms and to extend necessary hospitality
• Address employees' queries regarding office management issues (e.g. business cards, office equipment, facility management issues)
• Processing edits, finalizing and binding presentations, reports, and other documents for executive meetings
• Assisting in organizing and coordinating all hands meetings
• Reviewing current office processes and implementing changes as needed
Requirements:
• Bachelor's Degree in Business or Liberal Arts preferred
• 3-5 years' experience in office service management and/or experience in a hospitality environment
• Strong organizational, administrative, record keeping and time management skills
• Ability to operate successfully with little supervision
• Proficiency in Microsoft Office suite (Word, Power Point, Excel) and communication technology (skype, smartboard, Linc) is critical
• Experience assisting senior level executives and their teams
• Exceptional organizational skills and attention to detail with the ability to manage multiple projects simultaneously
• Strong written and verbal communication skills
• Proactive and adaptive approach to working with team members.
• Self-confidence and professional demeanor required in a fast-paced environment
• Professionalism and discretion handling sensitive and confidential information