Executive Assistant

The world's largest asset class, debt, operates with the worst data.

Technology has revolutionized equity markets with electronic trading, quant algos and instantaneous news. However, in debt capital markets, the picture is completely different. It still behaves like it’s in the 1980s; trillions of dollars of trades are placed over the phone, news is slow, and corporate credit information is imperfect and scattered.

Our mission is to change this.

9fin's proprietary technology delivers fast and comprehensive financial, credit, legal & ESG analysis. Our clients are able to make faster, more informed decisions, win more business and most importantly, save time.

Our fast growing list of clients include 9 of the top 10 Investment Banks, leading Asset Managers, Hedge Funds and Law Firms.

The opportunity

We are looking for a full-time Executive Assistant to support our Chief Executive Officer (“CEO”) and Chief Technology Officer (“CTO”) with a variety of administrative and business-related tasks. The ideal candidate will be organized, resourceful, and possess a high level of attention to detail. Given the role’s nature and exposure, the ideal candidate also will have refined interpersonal skills and trustworthiness. Additionally, our CEO is based in New York City and our CTO is based in London so the ideal candidate will have the ability to provide a high level of support in two different time zones.

Hours for this position are 8:00 am - 5:00 pm

Every day is different, but here’s an example of the kind of things you’ll work on:

• Maintain calendars and daily schedules, including organizing and coordinating internal and external meetings
• Organize and maintain multiple inboxes with a high volume of emails
• Communicate with internal leadership and external parties, including clients and board members
• Prepare expense reports, organize travel, and other administrative tasks as needed
• Handle confidential and sensitive information with discretion and maintain the highest level of confidentiality
• Work on ad-hoc projects as assigned

Requirements

This role will be a great fit if you:

• Have experience juggling multiple competing priorities in a fast-paced environment
• Have good judgment, and ability to effectively interface with employees and leaders at all levels
• Ability to independently execute instructions with great attention to detail and consistently produce work that is thorough and meticulous
• Can work autonomously and anticipate needs
• Possess excellent verbal and written communication skills

Benefits

We’re a scaling start up, and we enjoy sharing our success. When the company succeeds, we always reinvest that in our people; we also offer responsibility, and accelerated career development opportunities for those who truly excel.

Financial

• Salary: $90,000- $110,000+
• Equity options
• 401(k) (company pays 3%, employee contributions are uncapped)
• Private health insurance, with dental and vision; optional Flexible Spending Account
• Paid sick leave
• Disability insurance (New York)
• Commuter benefit

Time off

• 25 vacation days per year, plus public holidays
• Hybrid working model — you’re free to work wherever you work best
• Paid sabbatical — 1 month after 5 years of employment
• Enhanced parental leave and flexible working arrangements available

Training and culture

• Professional learning and development budget
• Quarterly team socials, bi-annual company events

9fin is an equal opportunities employer

At 9fin we are dedicated to building and promoting a fair and inclusive workplace where everyone can reach their full potential and truly belong. We recognize that building diverse teams enables a more creative and productive environment. If you’re excited about this role but your experience doesn’t perfectly align with the job description, we encourage you to apply anyway. You might just be who we’re looking for — either for this role, or perhaps another.

Last updated on Jul 2, 2024