Admin
Location: Foster City, CA/ Hybrid
Duration: 6 months with possible contract to hire
Job summary:
ABP, Safety & Policy
Job description:
Administrative Business Partner, Safety & Policy
Client is looking to hire an Administrative Business Partner in to support our Senior Director of Policy & Regulatory Affairs, Senior Director of Safety, Policy, and Strategy, and Director of Safety, Planning, and Regulatory Reporting. This role will report directly to the Executive Assistant to the CFO and General Counsel, and work closely with other Executive Assistants and Administrative Business Partners across Client. This is an ideal position for someone who works well in a fast-paced environment, is a self-starter, and wants to work on a dynamic and mission-driven team.
This role will require strong calendaring and prioritization skills, uncompromising attention to detail, excellent organizational skills, and the ability to juggle multiple critical requests simultaneously, often on tight timelines. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior leaders within the company are also critical aspects of this role. Most importantly, you must have a genuine passion for the Client mission.
Responsibilities:
- Extensive calendar management on a day-to-day basis including scheduling team meetings, cross-functional meetings, interviews, and navigating last-minute schedule changes
- Plan and execute team off-sites and events
- Helping with new hire onboarding for scaling departments
- Hands-on meeting scheduling, coordination, and note-taking
- Completing administrative tasks including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements
- Act as a back-up to other Administrative Business Partners and Executive Assistants as needed
Qualifications:
- 5+ years of administrative experience in an Executive Assistant or similar role
- Bachelor's degree
- Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs
- Excellent written and verbal communication skills
- Comfortable working in a dynamic environment
- Sensitivity to handling critical and confidential information
- Technical computer skills including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple products
Bonus qualifications:
- Experience working with Concur, and TripActions, or SAP Ariba
- Previous exposure working with outside vendors, cross-functional internal stakeholders and senior leadership
- Previous experience in an automotive or supplier environment.
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Last updated on Nov 10, 2023