Commercial Real Estate Administrative Assistant

Forge Performance Group is a Recruitment & Talent Management solutions team located in Calgary, AB.  We are dedicated to connecting our clients with highly skilled professionals well-matched to their unique hiring needs, culture, and goals. This opportunity is posted on behalf of one of our clients.

Job Title: Commercial Real Estate Administrative Assistant
Job Type: Part-Time, approximately 30 hours per week
Office: In Office (with opportunity to be flexible)
Location: Spruce Grove, AB (near Edmonton, AB)

Overview:
Our client (in commercial real estate) is an innovative and progressive commercial real estate team seeking a friendly, detail-oriented Commercial Real Estate Administrative Assistant.

Join a collaborative team that values growth, learning, and a supportive environment where everyone contributes to shared success. This position offers the opportunity to build skills, gain industry insight, and potentially grow into a larger role. If you have excellent administrative experience, excel in a fast-paced, team-oriented setting, and have strong organizational skills, we’d love to hear from you.

Key Responsibilities:

• Greet clients and agents warmly, handle incoming calls, emails, and inquiries, and direct them to the appropriate team members, ensuring an exceptional first impression
• Manage calendars and coordinate appointments to ensure seamless scheduling alignment
• Assist the team with preparing and editing correspondence, organizing paperwork, and managing documentation, including listings and contracts
• Maintain organized electronic and physical filing systems, ensuring that all forms, templates, and paperwork are kept up to date
• Manage client call lists and conduct follow-up communications to ensure exceptional service and relationship building
• Prepare, edit, and format documents such as contracts, proofs, and proposals with a high level of accuracy
• Manage confidential information with a high level of discretion
• Be responsive to emails/texts/phone calls, with possibility for contact outside normal business hours

Skills and Qualifications:

• 3-5 years of administrative experience, preferably in commercial real estate
• Diploma or degree in business is a plus
• Strong verbal and written communication skills with a friendly, professional demeanor
• Exceptional organizational and time management skills, with strong attention to detail in all tasks
• Ability to pivot between multiple priorities and tasks while maintaining a positive and calm attitude
• Proficiency in Microsoft Office Suite, Google Workspace, Adobe, and familiarity with real estate platforms; quick to learn new software
• Positive, team-oriented, and customer-focused, with the ability to work both independently and collaboratively
• Previous experience in customer-facing roles is highly beneficial
• Ability to adapt to a flexible schedule with changing priorities
• High accuracy in managing records, documentation, and confidential client data

What We Offer:

• A collaborative and supportive team environment with opportunities for growth
• Flexible schedule with minimal work during evenings and weekends
• Competitive hourly rate based on experience
• Access to innovative real estate technology and training
• An inclusive workplace that values dedication, loyalty, and professional development

If you’re a detail-oriented administrative professional with a knack for multitasking and a warm, welcoming personality, we’d love to connect.

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Last updated on Oct 30, 2024