Payroll Administrator

Pet Food Express is seeking a detailed, flexible and enthusiastic Payroll Specialist (Administrator) to join our Payroll/HR team. Reporting to the Payroll and Benefits Manager, the Payroll Specialist performs routine tasks relating to the processing of the bi-weekly payroll, including checking and auditing timekeeping records for compliance with established standards, maintaining time and attendance records, processing new hires and misc. payroll status changes. This role closely with departments across the business, supporting employees at various levels to understand and adhere to timekeeping standards and help assure smooth, accurate and on-time processing of payroll each cycle.

The Payroll Specialist exhibits a high degree of professionalism and confidentiality in handling and having access to sensitive employee information. This position requires the use of tact, clear communication, good judgment and strong time management skills. 

Please Note: This position is an on-site position at our Corporate Office in Concord, CA. Candidates who are remote or outside of reasonable commuting distance will not be considered at this time.

Responsibilities:

• Ensure employees are paid accurately and on time through completion of a variety of tasks related to the bi-weekly, full-cycle processing of payroll in a high-volume environment, including, processing new hires and status changes, adding/monitoring wage garnishment.
• Support employee benefits administration, including enrollments, reviewing invoices, and payroll deductions
• Deliver payroll and benefits communication through our HR help desk system, ensuring accuracy of information and working with HR team members to address and resolve employee questions and concerns.
• Provide general payroll support, maintaining a high level of approachability, warmth, accountability, demonstration of service, and team leadership.
• Help to identify and implement improvements to our processes from the perspectives of efficient processing and outstanding customer service.
• Participate in testing/readiness for HRIS upgrades and prepare analyses for projects.
• Partner with HR & Recruiting for New Hires, Terms, Benefits, and status changes.
• Maintain accurate and organized payroll records.
• Assist in payroll projects as needed.

Qualifications:

• 5+ years’ experience in full-cycle payroll processing. Experience with administration of group insurance and other HR programs desirable.
• Bachelor’s degree or equivalent in Accounting or similar field of study preferred. CPP highly desirable.
• Solid knowledge of wage & hour laws and other elements of payroll compliance
• Exceptional organization, attention to detail and sense of urgency approach; able to work autonomously, hit deadlines, and manage competing priorities.
• Natural problem-solving capabilities and a positive mindset
• Excellent written and verbal communication with the ability to communicate clearly and effectively with employees and management at all levels
• Excellent relationship, interpersonal and teambuilding skills; able to anticipate and balance the needs/input of multiple stakeholders and work cross-functionally to get things done efficiently.
• Self-motivation, able to work independently and collaboratively to influence outcomes and strategies to gain support and achieve results.
• Experienced and comfortable using the following software:
• Microsoft Office Suite, Video Conferencing (Teams, Zoom, etc.).
• Highly proficient in Excel
• Preferred Experience:
• Experience with Ceridian, ADP or similar payroll systems

PFE Perks:

• Grow with us: Many potential career paths and options for advancement within the company
• Continued Learning: A focus on your development and leadership training. Investment in your pet and product knowledge, you'll never see pets the same way!
• Generous in-store employee discount that extends to your family.
• Be Healthy: Health with FSA options, dental, and vision insurance – even pet insurance!
• Plan for the future: 401k with employer match.
• Get Rewarded: Employee referral bonuses.
• Rest and Relax: Competitive Paid Time Off
• Bring your well-behaved pet to work.

The salary range for this position is expected to be $28.00 - $33.00/hr. Pet Food Express determines starting salary based on many factors, including but not limited to, local market rate, the qualified pool of candidates, internal compensation practices, a candidate’s actual skills and experience, and budget constraints.

About the Company

Pet Food Express is a leading California-based pet specialty retailer with a passion for improving the lives of pets and their owners. Our philosophy revolves around the belief that pets are part of the family, deserving of the best care possible. Since our inception, Pet Food Express has been committed to making a positive impact on the communities we serve by promoting responsible pet ownership, supporting various animal welfare initiatives, and ensuring pets are happy, healthy and homed. With over 60 locations across the state, Pet Food Express has become a trusted destination for pet parents seeking high-quality products and personalized advice from knowledgeable and dedicated staff.

This job summary is intended to describe the general nature and level of work associates/leaders assigned to this job perform. It is not intended to include all duties and responsibilities.

Pet Food Express is an Equal Opportunity Employer and does not discriminate against employees or applicants based on race, sexual orientation, gender identity, or any other characteristics protected by applicable law. This applies to all Pet Food Express activities, including, but not limited to, recruitment, hiring, compensation, assignment, training, promotion, performance evaluation, discipline and discharge. Pet Food Express also provides reasonable accommodation of religion and disability in accordance with applicable law. We celebrate diversity and are committed to creating an inclusive environment for all employees. Pet Food Express is a place where everyone can learn and grow. However you identify and whatever your background, please apply if this is a role that would make you excited to come to work every day.

For applicants in our San Francisco, or Los Angeles locations: Pursuant to the San Francisco Fair Chance Ordinance, as well as the Los Angeles Fair Chance Initiative for Hiring, we will consider for employment, qualified applicants with arrest and conviction records in a manner consistent with the law.

Last updated on Nov 4, 2024