Sr. HR Shared Services Coordinator

We’re Looking For A: Senior HR Shared Services Coordinator who is responsible for ensuring the accuracy and timeliness of all Golden Hippo HR transactions in UKG. This role enters all employee transaction changes for the HR department and ensures compliance and data accuracy of all changes.

Location: Woodland Hills, CA

What You’ll Be Doing:

• Process and maintain employee status, position changes and pay rate changes in the HRIS system.
• Serve as a point of contact for employee inquiries related to HRIS transactions and HR policies.
• Facilitate I-9 processing/documentation for new hires and reverifications for current employees. Maintain I-9 files and audit for upcoming I-9 documentation expiration to ensure reverification is completed timely.
• Process onboarding for all new hires and transfers.
• Manage the offboarding process and send exit interview surveys.
• Maintain employee records in UKG.
• Conduct audits of employee data to ensure completeness and accuracy.
• Manage the relocation request process from employees, including coordinating with relevant departments to ensure smooth transitions.
• Send out the 90 Day Introductory Evaluation forms to managers and new employees. Collect and track completed evaluations, ensuring timely follow-up.
• Provide weekly, monthly, and quarterly reports on HR metrics and data, including hires, terminations, transfers, and other relevant information.
• Complete password resets and role assignments in UKG.
• Provide support to the HR team in various HR-related projects and initiatives.
• 2 years of experience in Human Resources (preferred)
• 3 years’ HR administrative experience or relatable experience (required)

Qualifications (Note: We strongly encourage you to apply even if you don’t tick ALL of these boxes.):

• Strong organizational skills and ability to prioritize responsibilities and perform multiple tasks with frequent interruptions.
• Ability to maintain confidentiality and build trust with employees and applicants.
• Attention to Detail: Ensures accuracy in data entry and transactions.
• Excellent interpersonal and team skills.
• Ability to solve problems and work independently with minimal supervision. 
• Ability to follow through on requests and work assignments.
• Writing, proofreading, and editing.
• HR database and file management skills preferred.

Golden Perks & Benefits: 

• Comprehensive healthcare coverage – We cover 100% of premiums for medical, dental, and vision plans for employee-only plans.
• Through our charity sponsorships, you can make a positive impact on communities worldwide. We’ve donated over $6.1 million to date. 
• We match up to 3.5% of your 401k contributions, ensuring your retirement savings grow alongside your career. 
• 6 paid sick and mental health days, an Employee Assistance Program, free weekly yoga and meditation classes, and additional mental health benefits, because we take a holistic approach to your well-being.
• Invest in your future with our Employee Stock Ownership Plan, where company contributions fund your retirement plan with company stock. 
• Professional development opportunities with mentorship, continuous learning programs, and performance-based pay increases, empowering you to progress and excel in your career. 
• Tuition reimbursement program, which reimburses eligible tuition expenses up to specified amounts, empowering you to invest in your ongoing growth and development. 
• Work towards our collective goals and earn up to 2 extra weeks of pay each month, based on the achievement of KPIs. 
• Celebrate your accomplishments with our Win of the Week, Spot Bonus, Work Anniversary, and Shout-Outs programs, where your hard work is not only valued but also acknowledged and rewarded. 
• Reimbursements for a portion of personal cell phone and internet usage for eligible employees. 
• For those coming into our Woodland Hills, CA office, you’ll find a fully stocked kitchen and a free on-site gym. 
• Virtual and in-person company events, like our annual holiday party, happy hours, and virtual cooking nights, designed to cultivate connections and enhance work-life balance.

To read more about our Perks & Benefits, click here. 

The base salary range is $23.41-$31.25 plus annual & monthly KPI bonus potential.

Salary is based on a wide range of factors that include relevant experience, knowledge, skills, other job-related qualifications, and geographical location.

Last updated on Aug 16, 2024