Accounts Payable Specialist

JOB SUMMARY:

The Accounts Payable Specialist has an essential role in the preparing, computing, and validating the company’s accounts payable data. This person should be very detail-orientated but be comfortable with ambiguity and researching issues when needed.

Job DUTIES:

Core duties and responsibilities include the following. Other duties may be assigned.

• Be able to perform day-to-day financial transactions, including verifying, classifying, posting and recording accounts payables’ data.

• Verify validity of invoices by obtaining and matching data from different systems.

• Facilitate proper payment by verifying invoices and confirm and/or problem solve vendor account reconciliations from vendor statements.

• Process vendor invoices including sorting/matching of incoming invoices to PO and receivers within ERP and workflow systems.

• Perform day-to-day processing of all payment cycle activities, including utilities and other autopayments, and provide efficient service that supports our high-volume payment runs.

• Verify validity of account discrepancies by obtaining and investigating information from sales, procurement, trade promotions and other departments.

• Assist with data entry of credit card charges when needed.

• Audit document files for W-9’s and insurance certificates.

• Be an active resource to answer questions regarding accounts payable by researching and interpreting data.

• Support our procurement department with item entry and other tasks as needed.

• Be a resource to the company’s Retail division, including Retail Regional Manager, and Merchandise Planning Manager.

• Keep corporate information confidential and develop safety measures such as random database backups.

• Comply with federal, state, and local financial requirements by studying existing and new legislation and maintaining compliance.

• Utilize company accounting software to perform all accounting operations and ensure their compatibility with company account principles and regulations.

• Continuously develop and implement effective and efficient accounts payable procedures by analyzing current procedures.

SUPERVISORY RESPONSIBILITIES:

None.

JOB REQUIREMENTS:

• 2+ years' related experience or equivalent.

• Basic understanding of accounting, financial, and business principles and procedures.

• Knowledge and familiarity of accounting software, with willingness to learn new tools.

• Solid understanding of basic accounting principles, fair credit practices and collection regulations.

• Proven ability to establish strong credibility and build relationships, proactively the on projects, and maintain strict confidentiality.

• Effective multi-tasker with demonstrated ability to prioritize.

• Demonstrate strong oral and written communication skills; ability to correspond in a professional, businesslike manner.

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Last updated on Feb 11, 2025