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Administrative Assistant 5

Negotiable
Full-time
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Description:
Location: Pune
Exp: 7 to 10 Years
Shift: General

Your primary duties will be:

  • Coordinating and scheduling site initiatives and meetings for the India Leadership teams.
  • Effectively partnering with the Facilities Operations to highlight and manage efficiencies for the team and the site. Facilitating process improvements for hygiene, employee experience, food & beverage, security and transportation related challenges
  • Partnering with Talent and HR teams to track and improve candidate scheduling, candidate experience, employee engagement activities and help enabling a culture of excellence.
  • Manage travel, transportation and stay arrangements for incoming visitors and international travel for teams in India.
  • Participate in meetings, take notes, track action items, and follow through with the teams for actions.
  • Effectively manage schedules to help enable work life integration keeping in mind time zones (conflicts and overlaps between IST and Pacific Time Zones).
  • Partnering with executive assistant(s) at the HQ to elevate effectiveness of culture, time management, celebration events, and employee experience.
  • Setup catch-ups with leadership team for local employees’ engagement through formal and informal, individual and group based interactions.
  • Help support planning and budgeting expenses related for the center budgets.
  • Creating Presentations & Planning Documents including presentation slides, process documents, and excel based models (pivot, macro, and vlookup like skills are essential).
  • Handling Confidential Documents.
  • Managing special projects for the center and managing critical assignments in parallel with timely delivery schedules. Help creating effective communications (written and spoken) and employee engagement initiatives Create and Lead a cross-functional team for culture and engagement.
  • Tracking critical metrics for the department to include, but not limited to, budget, travel, headcount, and other critical parameters for center’s success.
Requirements:
  • 8+ years of administrative experience; bachelor’s degree.

Last updated on Jul 11, 2023

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