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6

Administrative Assist

6hjdnwe6452jxyopb8yrghazw5r3c707c9urp8igk5pjwt0ln301k8r8fwh0eg85 · 30+ days ago

bangalore, KA, IN

Negotiable

Full-time

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Net2Source Inc. is a Global Workforce Solutions Company, headquartered in New Brunswick, NJ with its local offices in Texas, California, Florida, Illinois, Colorado and Michigan and its global operations in Canada, UK, Europe, UAE, Malaysia, Australia, China, Singapore, and India. Net2Source offers a wide gamut of consulting solutions customized to specific client needs including but not limited to Application Development, Workforce Management and Project Consulting
Role: Project Manager – Administrative Assist - Boeing
Additional Job Description

Greets , Verifies and directs visitors or guests to the relevant department/Host
Issues and collects badges and passes to visitors authorized to enter company property
Responsible for visitor management including DPS and visitor records
Acts as focal for receipt and delivery of faxes and mails including express packages and publications
Responsible for reception area – to maintain high level of cleanliness & presentability
Applies appropriate protocol, discretion, and diplomacy when assisting such visitors as government officials, company customers, and the media
Takes proper facilities round every morning & take appropriate corrective & preventive actions as required
Briefing outsourced Client like Housekeeping & Security as & when required
Inspects & updates the Food Services Management sheet daily including weekly menu display at LED & coordinating with supplier
Keep a tab on Snacks vending Machine on daily basis, oversee sales & report out to BSS ; coordinates with supplier for breakdown & re filling
Shows sensitivity to the culture and customs of local and foreign visitors
Implements magazine / newspapers subscriptions / Cable TV subscriptions
Monitor all the various registers kept at front desk & rear entrance
Attends incoming phone calls
Issue necessary work permits to suppliers as & when required & filing the same
Keepa tab on first aid box inventory/check on expiry date& order supplies accordingly
Responsible for office supplies (stationery, cafeteria and cleaning) & Inventory keeping
Arranges conference calls as & when requested by end users
Daily supervision of security guards, housekeeping and office boys
to monitor and verify the movement of materials and equipment in and out of the office using gate pass
Provides general administrative support to all employees and visitors
Supports BIES team during any event as & when directed
Supports the HR team during mass recruitment drive/hiring drive
MIS – Daily, Weekly & Monthly e.g. Office safety/dialogic/call tree etc. or as directed by the BSS/BSM
Update & Circulate desk phones extension list on bi monthly basis
Manage Meeting rooms booking request by end users
Handling complete Procure to Pay (P2P) process on BIBS portal
Responsible for inward and outward couriers
Maintain all relevant compliance documents for Client services supplier like EFS & G4S
Clear employee LER/ TER with 100% receipts custody
Custodian / responsible for employee RFB / IT claims onward dispatch to BDO from time to time
Support BSS/AA in getting the workspace ready for new joiners/employees every Monday including cleanliness & name tags ; provides access on new badge
Maintaining & reconciling the Distribution List (DL) for respective towers periodically
Supports BSS/AA in physical verification of assets
Maintain Shelter in Place items
Support BSS & AA withKey monitoring process & report out
Get trained in operating FAS/Client/ & help employees during any emergency evacuation; take part in mock drills

•

Last updated on May 15, 2022

About the company

6

6hjdnwe6452jxyopb8yrghazw5r3c707c9urp8igk5pjwt0ln301k8r8fwh0eg85

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