Office Manager

Thanks for your interest in Oklo!  We are searching for a Office Manager to join our team. We are looking to fill this position immediately.

Description

The Office Manager is responsible for overseeing the day-to-day operations of the office, ensuring a productive and efficient work environment. This role includes administrative support, office maintenance, and coordination of office activities and resources. The ideal candidate is highly organized, detail-oriented, service oriented, and able to handle multiple tasks simultaneously.

• Location: Santa Clara, CA (in-person required)
• FTE
• Experience: 3+ years of experience

Specific responsibilities may include:

• Being able to create, improve, and maintain systems that help us scale as the Oklo team continues to grow
• Facilities
• Supporting day-to-day Oklo property operations, including facilities management, and vendor maintenance coordination
• Assisting with in-office gatherings and events, including team and guest visits
• Video / audio equipment set up for meeting rooms
• Inventory management and restocking of office supplies; shipping and receiving
• Manage Oklo's apartment unit located in Mountain View - organize maintenance, cleanings, bookings, etc.
• IT
• Hardware setup and configuration, including new/old computers, printers, and other hardware devices
• Provide remote hands-on support for the IT and Cyber department, assisting with on-site troubleshooting, equipment setup, and technical issue resolution
• Communication coordination for office and IT relevant announcements
• HR
• Help in making Oklo the best place to work through our culture and employee experience
• New employee onboarding and orientation support
• Managing phone calls made to Oklo

Requirements:

• We’ll need you located in the Santa Clara, CA area so we have someone at headquarters to help manage things locally. It’s expected that you will be able to be in the office every day and within ~30 minutes from the office. 
• Proven experience as an office manager, administrative assistant, or similar role
• Tech-savviness to use an evolving suite of modern computer software and tools
• Apple Mac devices
• Google Workspace, Slack, Microsoft Office (bonus points for Box, Atlassian knowledge)
• Basic understanding of cybersecurity principles and best practices
• Ability to multitask and prioritize tasks in a fast-paced environment
• Attention to detail and problem-solving skills
• No ego - we want folks who aren’t afraid to roll up their sleeves and get done what needs to be done
• Can demonstrate ownership of a project from beginning-to-end
• You are dependable 
• You are passionate about our mission and vision
• For you, no task is too big or too small
• You make an office into more than just an office; you make it into a place that people love to work at and visit

Qualifications:

• Associate degree or higher in a related field (Business Administration, Information Systems, IT, Technology)
• Discretion in handling confidential information
• Experience in customer and/or technical support roles

Compensation

• $80,000 - 100,000

Who you are:

A startup person: You aren't driven by titles or hierarchy, and prefer efficiency to excess process. You don't need or expect to have a lot of guidance but you enjoy working in a fast-paced team. If you prefer the culture and feel of a large organization, that is great, but you likely won’t enjoy working with us! There is plenty of important work and plenty of good opportunities with organizations like that.

Motivated: You are self-motivated. You bring an enthusiasm to the team, and imbue a sense of passion that goes beyond clocking in and clocking out. This isn’t about a fake or arbitrary “pieces of flair” mentality or lack of work-life balance! It is about being a part of the vision and feeling a part of reaching team goals.

A team-player: Oklo genuinely is a team. We aren’t about taking credit for ourselves, and we aren’t about pushing blame to others. We do incredible things because we work as a team.

An excellent communicator: We need a person who is not only technically competent but also a clear and upbeat communicator.

Creative: Being creative means that when things fall outside clear scopes or processes or problems arise without clear solutions, you are able to identify it as well as invent ways to solve a problem or fill a need without micromanagement. The successful person in this job will not only be creative, but also enjoy being creative and solving open-ended problems which may change day-by-day.

Detail-oriented: This focus is a big part of excellence, consistency, and quality. Excellent grammar and spelling matter for both good communication as well as the image of the company that we put forward.

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About Oklo Inc.: Oklo Inc. (NYSE: OKLO) is a fast fission clean power technology and nuclear fuel recycling company developing fast fission power plants to provide clean, reliable, and affordable energy at scale. Oklo received a site use permit from the U.S. Department of Energy, was awarded fuel material from Idaho National Laboratory, submitted the first advanced fission custom combined license application to the Nuclear Regulatory Commission, and is developing advanced fuel recycling technologies in collaboration with the U.S. Department of Energy and U.S. National Laboratories.

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Last updated on Aug 16, 2024