Office Administrator

POSITION OVERVIEW: Creatively and efficiently manage office procedures, light inventory and provide excellent customer service for internal and external customers.

GENERAL ACCOUNTABILITIES:

• Maintain and protect assigned Company assets.
• Represent Company in a business-like professional manner in both conduct and appearance, to maximize client satisfaction.
• Work in compliance with the Company’s polices and procedures including safety manual with safety of self and others in mind at all times.
• Accurate and timely documentation including, but not limited to, timecards
• Available to work outside of, or in addition to normal businesses hours.
• Work proactively and in a positive manner with co-workers.
• Communicate effectively and timely to resolve Company, Client, or Colleague inquiries and/or requests.

• General administrative support of the office as needed, including office supplies, petty cash management, filing and data entry
• Facility upkeep and maintenance as needed
• Review project folders and provide sales admin support as needed including, but not limited to, change orders (adds/changes), invoicing support, bid support and deliver/ship.
• Accurate documentation and data storage of all aspects of the project, including but not limited to POs, change orders and Notice of Completions (NOC)
• Reconcile jobs and process returns prior to close out.
• Create new Sales Orders for Direct Ship customers
• Light warehouse and inventory, including: Shipping & Receiving functions
• Scanning packing lists to Supply Chain Services daily
• Staging & tracking of installation and service materials
• Tracking and maintenance of inventory materials including quarterly inventory counts
• Handle travel arrangements for overnight work as needed
• Coordinate company apparel orders and safety equipment as needed
• Maintaining conference rooms, training room, kitchen and break areas, as well as collaborative or other meeting areas.

• High School diploma or equivalent
• Proficiency with Microsoft Office, including Excel, Word and Outlook, and computerized business systems as demonstrated by a minimum of 2 years of experience
• 1- 3 years of experience with general administrative duties in an office environment
• 1 year of customer service experience
• Valid Driver’s license with acceptable driving record

• Self-starter with excellent interpersonal skills including customer service skills
• Strong organizational skills
• Ability to multi-task while working under deadlines and time constraints
• Excellent keyboarding skills.
• Ability to solve practical problems and carry out responsibilities under minimal supervision.
• Ability to organize workload for effective implementation, including the ability to multi-task while under deadlines or time constraints
• Ability to write effective business correspondence and present information in one-on-one and small group situations.
• Ability to interact effectively at all levels and across diverse cultures.
• Ability to function as an effective team member.
• Ability to adapt as the external environment and organization evolves.
• High degree of discretion and confidentiality
• Must be able to effectively communicate, (ie see, hear, speak and write clearly in English) in order to communicate with colleagues and/or customers
• Manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment
• Must be able to move around the warehouse to complete various activities that may require ascending or descending ladders, reaching, lifting, carrying objects of up to 30 lbs

Company Info:

Paladin Technologies is a premier North American complex systems integrator for building technology solutions, including IP security, alarms & monitoring, audio visual, low-voltage infrastructure, and networking. As a leader in the design, deployment, optimization, management, and maintenance of communication and digital networks, Paladin can meet the needs of clients on a national scale, while providing local support. Our team is the best in the industry, with manufacturer trained technicians, PMP-certified project managers, CTS- and RCDD-certified design engineers, coordinators, and administrative resources.

Paladin has offices coast to coast across the United Stated and Canada, and nearly 1,600 talented and committed professionals dedicated to custom-crafting and installing technology solutions for clients requiring Integrated Security, Network Infrastructure, Audio Visual, Fiber Optics/OSP, Structured Cabling, and more. We are always at the forefront of the changing technology landscape, and through continued training, complex client projects, and company support, we provide our colleagues with exciting challenges and a rewarding career as Paladin continues to grow.

This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. If you need accommodation for any part of the application process, please send an email or call 858-668-1705 to speak with Human Resources and let us know the nature of your request.

We thank you for your application, however only those selected for an interview will be contacted.

Last updated on Nov 22, 2024