Executive Assistant

ABOUT THE BROAD 

The Broad is an internationally renowned contemporary art museum founded by philanthropists Eli and Edythe Broad on Grand Avenue in downtown Los Angeles. Designed by Diller Scofidio + Renfro in collaboration with Gensler, is home to 2,000 works of most prominent holdings of postwar and contemporary art worldwide and presents an active program of rotating temporary exhibitions. Since opening in September 2015, The Broad has welcomed more than 4 million visitors, and has one of the youngest, most diverse audiences of any museum in the country. 

ABOUT THE POSITION  

The Executive Assistant to the Founding Director provides sophisticated administrative support to the museum’s highest ranking executive leader, who is actively engaged in the global art landscape, and defines the curated vision for the overall Broad collection. You will work collaboratively with all levels of management and staff, and serve as the Founding Directors gatekeeper, liaison to artists, galleries, peer institutions, The Broad’s board of directors, outside contractors, vendors, and VIP visitors. Administrative work includes but is not limited to the following baseline tasks: calendar and scheduling mastery, impeccable attention to detail, thoughtful and responsive coordination of global business travel, analytically engage in market research that directly supports the Founding Directors focus on art acquisitions. You will complete expense reports, as well as possess an actionably noticeable passion for a crucial support role, and express a budding business acumen for the acquisition of art. Within The Broad’s dynamic environment, the Executive Assistant triages a high volume of correspondence, creating data-driven presentations for meetings including board meetings, and processing contributions and documents on behalf of The Broad Art Foundation.            

ABOUT THE CANDIDATE

These following a REQUIRED attribute; any applicant absent of these requirements will not be considered.

• The role requires an undergraduate degree in art, please not apply if you do not possess the baseline educational requirements. 
• The role requires admirable exposure, and noteworthy experience in a museum/gallery setting supporting an executive function.
• The role requires a technical mastery of MS Office Suite, specifically adept with Excel, MS Word, and a superior grasp of Outlook.
• The role requires a B.A. or M.A. in Art History or Museum Studies, no exceptions.

CANDIDATE PREFERENCES:

• Great communication both written and verbal. Emotional Intelligence.
• Passion for Contemporary Art. 
• Embraces Servant Leadership. 
• Approaches work with integrity and honesty. 
• Supports and demonstrates the museum’s culture of developing a diverse, equitable, inclusive, and accessible environment for staff, contract staff, vendors, and visitors. 
• Demonstrates and practices cultural awareness/sensitivity to all programs and services the museum provides.

EXAMPLES OF BASELINE DUTIES AND RESPONSIBILITIES

• Provide high-level administrative support proactively anticipating, identifying, and addressing the needs of the Founding Director and executing solutions to those needs in a timely manner. 
• Coordinate the director’s schedule, ensuring that meetings, deadlines, presentations and other duties are organized and carried out seamlessly. 

·                     Create and manage director’s travel itineraries, accommodations, and related transportation. 

·                     Provide curatorial assistance for artwork and art market research supporting the Founding Director’s work on acquisitions and programming.

o        Track and research artwork acquisitions, offerings, and referrals (e.g., via galleries or auction houses)

o        Track gallery and art fair calendars as well as invitations, previews, and events

o        Monitor peer museum programming and events as they relate to The Broad and assist with maintaining institutional awareness of such events and exhibitions.

• Manage select invoices, reports, memos, letters, financial compliance, and other documents, using word processing, spreadsheet, database, or presentation software. 
• As needed, conduct research, compile data, and prepare papers for consideration and presentation by the Director to committees and boards   Support board meeting administration and logistics. 
• Maintain and develop expansive relationships with collection and exhibition artists through continued correspondence, and outreach. 
• Greet and guide select VIP visitors or groups, including key museum constituents such as corporate sponsors, when required, or on behalf of the Founding Director. 
• Perform additional duties as assigned, with a dedicated focus on enhancing the Founding Directors ability to move with accuracy, efficiency, and safety. 

EXPERIENCE AND QUALIFICATIONS

• Proven experience as an executive assistant to a C Suite Executive.
• Exceptional ability to proactively and successfully organize, plan, prioritize, and manage multiple priorities, often on short deadlines; able to work within a dynamic and nimble environment.
• Meticulous attention to detail.
• Professional, discreet, and mature demeanor with the capacity to communicate effectively with leading figures in the art market and the museum world.
• Knowledge of 20^th and 21st century art.
• Knowledge of local, national, and international arts patrons, funders, leaders, professionals, dealers and artists, or proven aptitude for comprehending quickly and operating within a complex network of high-level stakeholders
• Prior art museum experience and knowledge of museum operations, standards, practices, and procedures preferred.
• Prior knowledge of the contemporary art market, its calendar of events and major artists relevant to The Broad collection also preferred.
• Fluency in foreign languages is a huge plus!

PHYSICAL REQUIREMENTS

Sitting most of the time with some bending and reaching and occasionally lifting office supplies. Standing, walking, and bending periodically. Engaging in repetitive movements of wrists, hands, and fingers – typing and/or writing.  

*Reasonable accommodations are available. 

COVID SAFETY REQUIREMENTS 

• All employees of The Broad are required to be vaccinated against COVID-19, subject to certain exemptions as required by law. All newly hired staff must show proof of their COVID-19 vaccination within 45 days of hire. Please contact Human Resources if you have questions regarding the COVID-19 vaccination policy.
• Adhere to all safety measures and guidelines.
• Ability to wear a mask during your scheduled work shifts.
• Ability to adhere to a health screen in compliance with health and safety guidelines as outlined by LA County Department of Public Health.
• Must adhere to COVID-19 policies and procedures.

SCHEDULE 

Full-time, Monday through Friday. Working hours are from 9am-6pm. Must be available for occasional special events on evenings or weekends. Given the museum’s mission as a public venue and the nature of its director’s work, the EA will be required to work onsite frequently.

COMPENSATION AND BENEFITS

Salary for the position is $85,000 to $95,000 per year.

This position may be eligible for 401k, medical, vision, dental, paid holidays, and paid vacation time. Additional benefits include employee discount at The Shop, free parking or annual free LA Metro Pass, discounts at local eateries, and more.

EQUAL OPPORTUNITY EMPLOYER

The Broad is an equal opportunity employer, and we aspire to reflect the diversity of Los Angeles in both our staff and our visitors. It is the practice of The Broad to offer equal opportunity consistent with applicable federal and state law in all aspects of employment. All employment decisions will be made in compliance with applicable federal and state laws prohibiting discrimination on the basis of race (including traits historically associated with race, including but not limited to hair texture and protective hairstyles), religion, creed, color, national origin, ancestry, marital status, sex, pregnancy, gender, gender identity, gender expression, age, medical condition (as defined by California law and

including Acquired Immune Deficiency Syndrome (AIDS), actual or perceived), genetic information, physical or mental disability, sexual orientation, military, or veteran status, having filed a discrimination complaint or any other status protected by applicable law. The Broad believes that by actively building a diverse workforce we can innovate, inspire, and engage with the widest possible audience.

The statements in this description represent typical elements, criteria, and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the job.

*Reasonable accommodations will be made for qualified candidates with disabilities in accordance with the ADA and the ADAAA.

Last updated on Mar 16, 2024