People & Office Coordinator

About the Role: 

The People and Office Coordinator (PC) will work closely with the rest of our People Operations team to provide incredible service to all visitors of Flock Freight. Reporting to the Manager, HRIS + Total Rewards this individual will be responsible for providing incredible service to all visitors of Flock Freight as the main contact for the Chicago office. This role extends beyond fostering a positive office environment; they are an integral part of providing administrative HR support and ensuring smooth operational excellence. 

Responsibilities:

• Maintain and update personnel files for team members, including the creation, editing, and distribution of documents such as onboarding documents, change letters, variable pay documentation, handbook acknowledgments, offboarding documents, etc.
• Oversee and track compliance training
• Schedule FlockU training
• Manage and route email inquiries from the general HR inbox to the appropriate People Team member
• Assist with recruiting schedule when applicable
• Welcomes employees and guests and provides office tours 
• Receiving all deliveries and getting them to their proper destination
• General upkeep of the office space including ordering and  stocking snacks, ensuring conference rooms are stocked and the kitchen is organized and routine maintenance on break room equipment
• Assist in the coordination of events including Holiday Parties, engagement events throughout the month

Qualifications:

• Bachelor’s Degree preferred
• Comfortability with 5 days onsite each week
• 1 year hands on Human Resources experience
• Minimum 1 year working in a front desk capacity
• Experience in Excel is a plus
• Strong collaboration skills
• Excellent written and verbal communication skills
• Professional and personable demeanor
• Any combination of the above will also be considered

The expected  range for this position is $62,000 - $79,000 per year. This range reflects typical earning potential in this role. When determining an offer, we take into account a variety of factors that are important in making compensation decisions including, but not limited, to: skill sets; experience and tenure; education and certifications; and other business and organizational needs. The disclosed range estimate is based on market data. Salary bands may, in some circumstances, be adjusted to a different geographic area depending on the candidate's position and location.

In addition to salary, full-time employees are also eligible for an equity package and our competitive benefits that support you and your family as part of your total rewards package at Flock Freight. Our policy is that we target candidates local to one of Flock Freight’s headquarters locations (San Diego and Chicago) and ask that employees work in-office.

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Last updated on Jul 22, 2024