Office Manager - Boston

Who Are We?

Postman is the world’s leading API platform, used by more than 30 million developers and 500,000 organizations, including 98% of the Fortune 500. Postman is helping developers and professionals across the globe build the API-first world by simplifying each step of the API lifecycle and streamlining collaboration—enabling users to create better APIs, faster. 

The company is headquartered in San Francisco and has an office in Bangalore, where it was founded. Postman is privately held, with funding from Battery Ventures, BOND, Coatue, CRV, Insight Partners, and Nexus Venture Partners. Learn more at postman.com or connect with Postman on Twitter via @getpostman.

P.S: We highly recommend reading The "API-First World" graphic novel to understand the bigger picture and our vision at Postman.

The Opportunity:

Postman is looking for an exceptional Office Manager who is responsible for the setup and general operation of our Boston office. The successful candidate will manage office responsibilities for existing and new buildings as well as work closely with vendors, visitors and contractors to ensure they have access to each office. 

What You’ll Do:

• Work with GA, IT and People Teams to get the brand new Postman Boston office furnished, internet installed, equipment & snacks stocked and the space set up for opening day.
• Serve as the main point of contact for visitors, vendors and employees on all Postman Boston office related matters
• Manage daily logistics and operational tasks including, but not limited to: vendor management, catering, ordering supplies, restocking snacks/beverages, receiving and distributing mail/package delivery, and securing office access for anyone requiring assistance
• Collaborate with landlords, Postman’s General/Administrative team and upper management on budgeting for facilities needs
• Oversee and support all administrative duties in our Boston office and ensure that these spaces are accessible, clean, well-stocked and welcoming
• Coordinate with Bay Area office team to plan meals, wellness events and employee engagement events for local team members that are consistent with other office locations
• While our NYC office is being opened, assist in furnishing, setup, stocking and vendor/employee access for that space. Travel will be required.

About You:

• 5+ years in an office manager/facilities type role, at least 3 of those years in a high growth organization
• Ability to work in a high pressure, detail oriented environment
• A creative problem-solver with the ability to suggest improvements and find creative solutions
• Excellent verbal and written communication skills 
• Top-notch interpersonal skills and commitment to internal customer service standards
• Willing to work in Postman’s Boston office 5 days per week and travel as needed to additional locations (NYC)

Preferred Skills:

• Experience with collaboration tools such as Slack, Google Suite, Jira and Confluence 
• Knowledge of Office Administrator responsibilities, systems, and procedures
• Excellent time management skills and ability to multitask and prioritize work
• Excellent written and verbal communication skills, with strong attention to detail
• Strong organizational and planning skills, with the ability to operate in a fast-paced environment
• Successful in contract negotiations, redlining documents, and working with internal legal teams 

Our Values:

At Postman, we create with the same curiosity that we see in our users. We value transparency & honest communication about not only successes, but also failures. In our work, we focus on specific goals that add up to a larger vision. Our inclusive work culture ensures that everyone is valued equally as important pieces of our final product. We are dedicated to delivering the best products we can.

What Else?

Postman has an informal and fun working team environment. We believe in a workplace that improves our shared knowledge, creates space for innovation, enhances team collaboration, and further strengthens our core values and culture. We offer a competitive salary and equity package, medical, dental, vision, and cool perks, and our offices include complimentary stocked drinks, snacks,  and ergonomic workspaces to keep you comfortable and healthy. Our employees enjoy unlimited PTO because we believe everyone should take the time off needed to refresh, relax, and reflect. Our wellness program offers fitness-related reimbursements, a meal stipend, home office set-up reimbursement, internet reimbursement, book reimbursements for professional development, and a training platform for continued learning and education for personal growth. Also, our donation-matching program can support causes you care about. We’re creating a long-term company, and we want you to be part of it. Join us and become a Postmanaut.

This role is based in Boston, MA and the reasonably estimated salary for this role ranges from $92,250 - $124,809, plus a competitive equity package. Actual compensation is based on the candidate's skills, qualifications, and experience. 

Equal Opportunity

Postman is an Equal Employment Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. Headhunters and recruitment agencies may not submit resumes/CVs through this website or directly to managers. Postman does not accept unsolicited headhunter and agency resumes. Postman will not pay fees to any third-party agency or company that does not have a signed agreement with Postman.

Postman will consider for employment qualified applicants with arrest and conviction records where directed under applicable law, such as pursuant to the San Francisco Fair Chance Ordinance.

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Last updated on Aug 19, 2024