Event Operations Specialist

Zearn is the nonprofit educational organization whose mission is to inspire all kids to love learning math. Everything we do is driven by our belief that every kid is a math kid.

Our top-rated learning platform is designed to catch kids up and move them forward in grade-level math. And it works. Large-scale efficacy research shows students who use Zearn make significant gains in math proficiency, including the students who start multiple grade levels behind.

The vital importance of learning math today is hard to understate, and yet today, it is common to think that only some are born to achieve in math. Math learning is often disparaged and feared, or viewed as a special interest or luxury. We don't look at learning to read the same way. 

Zearn exists to help create a world where all children love learning math. 

Learn more about us at https://about.zearn.org/.

The purpose of the Event Operations Specialist at Zearn is to play a pivotal role in creating memorable and impactful experiences for all attendees of Zearn’s marketing events.  This is achieved by:

Orchestrating every aspect of Zearn’s live and virtual events with precision and efficiency.

• Executing logistical aspects of events with precision, ensuring seamless registration and attendee management.
• Handle point-to-point shipping logistics, coordinating efficient and timely transportation of materials.
• Work closely with event organizers to coordinate the timely and cost-effective delivery and retrieval of materials, ensuring every interaction is optimized for success.
• Coordinate with third-party logistics (3PL) providers to ensure sufficient inventory and direct 3PLs to ship event materials.
• Maintain and update the events board, ensuring communication and awareness of event statuses and schedules to keep all stakeholders informed.
• Execute the technical aspects of digital events, including technical details for webinars, etc.

Ensuring the successful procurement of event related materials and verifying they meet our quality standards.

• Procure all event-related materials from third-party printers, including collateral and on-site logistics, ensuring every detail meets the event needs.
• Collaborate with the internal design operations team to verify that event materials align with procurement specifications.

Tracking event budgeting to optimize expenditures and improve event outcomes.

• Monitor and analyze event expenditures, deriving actionable insights to optimize budget allocation and boost event effectiveness.

SKILLS: Below are the skills we believe would be impactful for this role. We certainly do not expect a candidate to be fluent in any more than five to six of these skills, we would expect a candidate to be excited to learn many of the others through continuous coaching and on-the-job apprenticeship.

Personal Organization:

• Keeping your tools and materials organized
• Managing time and commitments

Project Management:

• Deadline oriented execution

Written Communications:

• Critical Reading and writing

Teaching and Persuading:

• Communicating with structure
• Establishing credibility

Generating Insight:

• Gathering customer or expert feedback to create useful ideas

POTENTIAL MARKERS OF THESE SKILLS: 

• 2+ years of work experience
• Bachelor's Degree required

This role is an individual contributor role and reports to the Director of Customer Success.

LOCATION:

This role is remote, however you will be required to travel 2-3 times per year to major events to oversee setup.

COMPENSATION AND BENEFITS:

The compensation range for this role is $60,000 - $70,000 per year.

We offer a competitive benefits package, including comprehensive medical, dental and vision plans, short- and long-term disability, life insurance, 401K matching, parental leave, and a flexible PTO policy. We also offer a collegial and passionate culture and the potential to positively impact the lives of millions of children.

TO APPLY: https://apply.workable.com/j/F69250DF70

Zearn is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit, and business need.

Last updated on Jul 24, 2024