Event Coordinator

Nesco Resource is seeking a highly motivated and creative Events Coordinator for our client to provide editorial, creative, logistical, and administrative support for the organization and its functions. This position is ideal to launch a career in community development, marketing, event planning, or business development. The chosen candidate will be involved in all aspects of our clients marketing, events, and program support and will work under the supervision of and with support from the Executive Director. He or she works directly with the Executive Director (ED), Board of Directors and other members of the volunteer committees to ensure all projects adhere to high standards and support brand integrity, message consistency and communication efficiency.

Our client strives to make the Elmira District's commercial/residential urban core a better place to live, work and shop. Our strategies include improving the streetscape and pedestrian experience, strengthening and supporting property owners, businesses, and holding customer attraction events.

Division of duties: The Events Coordinator will report to the BID Executive Director. For the BID (Business Improvement District), this assistant will work primarily on events, including acting as lead on some events such as Wisner Market, member relations, and assisting the Executive Director. In addition to more specific duties listed below, the Events Coordinator will assist the Executive Director in planning, developing, and implementing several events to promote Downtown Elmira. Additionally, the candidate will assist in other projects and activities as needed to fulfill the mission.

Responsibilities and Duties include but not limited to
Event production support
Updating website features, events, and basic website content changes
Assisting with email marketing, updating contact databases.
Assisting with vendors, partners, sponsors and volunteers
Basic administrative tasks
Invoice tracking
Vendor oversight
Performs other duties as assigned by Executive Director

Events Coordination
Collaborate with the Executive Director to plan all events.
Coordinate with outside vendors and county officials.
Assist with all necessary permit documentation needed for events.
Oversee events, from set up to tear down.
Act as liaison with event vendors and contractors ensuring that contracts are signed, fees are collected, and on site management of their participation.
Ensure all items are available for events, including tables, tents, banners, etc.
Be responsible for maintaining and producing the Weekly Newsletter
Assist the Executive Director and Special Events committee in development of strategic marketing plan that highlights dynamic events, both short and long range, to ensure the expansion of Elmira Downtown's visibility in the community.

Media Relations
Assist Executive Director with press distribution system.
Assist in creating a media database.


Qualifications and Skills
A genuine positive interest in the City of Elmira and the organization's mission and goals.
Strong work ethic
1-3 years' experience in marketing, communications, or related field
Positive and professional attitude
Demonstrates initiative
Proven track record of organizing events, especially events that require coordination with local governmental agencies.
Excellent communication skills, including business writing, telephone, public speaking and presentations, with close attention to detail.
Flexibility in work schedule, with ability to work occasional weekends and evenings.
Ability to multi-task and remain flexible
Demonstrated strong decision-making skills, with proven integrity and sound judgment.
Ability to carry 50 LBs


POSITION ENVIRONMENT: The Events Coordinator will work in an office setting in downtown Elmira.
Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

 

Last updated on Nov 15, 2023