Executive Assistant

MongoDB’s mission is to empower innovators to create, transform, and disrupt industries by unleashing the power of software and data. We enable organizations of all sizes to easily build, scale, and run modern applications by helping them modernize legacy workloads, embrace innovation, and unleash AI. Our industry-leading developer data platform, MongoDB Atlas, is the only globally distributed, multi-cloud database and is available in more than 115 regions across AWS, Google Cloud, and Microsoft Azure. Atlas allows customers to build anywhere—on the edge, on premises, or across cloud providers. With offices worldwide and over 175,000 developers joining MongoDB every month, it’s no wonder that leading organizations, like Samsung and Toyota, trust MongoDB to build next-generation, AI-powered applications.

MongoDB is seeking an Executive Assistant to support three VPs based remotely across Europe. This position is ideal for a dynamic, intelligent, highly-organized individual who takes ownership over the details and loves to get things done. In this role, your day will consist of managing and prioritizing a steady stream of requests, meetings, and trips, and anticipating how your executives want these priorities to be handled. To succeed, you’ll have to balance the needs and requirements of multiple parties and be ready to pitch in wherever necessary. You should feel comfortable interacting with high-level executives and know how and when to manage up. You must thrive in a fast-paced environment.

This hybrid role requires office visits several times per month and quarterly travel to support executive planning and offsite management.

Responsibilities

• Responsibilities of the Executive Assistant include the ability to think and plan ahead and manage time effectively
• Manage the daily schedule, multiple requests, and priorities of the Executives, and all travel and expenses, ready to handle international itineraries and last-minute changes
• Manage the Execs’ calendars meticulously and thoughtfully, proactively scheduling ahead and amending 1:1s and clashes with advance notice to prevent last minute chaos
• Build relationships with key stakeholders in Marketing, Executive Support and through the company
• Manage and execute team events and offsite meetings, including requirements gathering, venue selection, budget management, contract processing through Procurement and Accounts Payable, and onsite logistics
• Manage all travel logistics and associated expenses, and be ready to handle last-minute changes
• Liaise with execs, drive, create and review spreadsheets, slide decks, and meeting agendas
• Track action items and key issues to closure with a high degree of accountability and autonomy
• Work cross-functionally with a diverse range of individuals at all levels in the organization and across multiple time zones. Ability to navigate multiple business units.  
• Assist with special assignments/projects, as needed 

Requirements

• 4+ years experience supporting executives, or other relevant experience working directly with executives
• Bachelor's Degree or equivalent work experience is preferred
• Proficiency with Google Apps (Gmail, Google Docs, Google Calendar), Microsoft Office, and video conferencing tools
• A strong team player, who thrives in a collaborative setting and who is able to work with individuals at all levels of the organization 
• Highly organized and meticulous attention to detail with complex calendar management experience
• Strong verbal and written communication skills
• Creative, flexible, and innovative team player
• Experience booking high volume domestic and international travel
• Proven ability to keep a calm head under pressure, exercise judgment, and see beyond the day-to-day to anticipate changing
• Take feedback well, but also able to work autonomously with little direction and make decisions as needed
• Discretion, diplomacy, and excellent judgment; high degree of integrity when dealing with highly sensitive and confidential material
• Awareness and comfort operating across multiple timezones

To drive the personal growth and business impact of our employees, we’re committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees’ wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it’s like to work at MongoDB, and help us make an impact on the world!

MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.

*MongoDB is an equal opportunities employer.*

Last updated on Aug 21, 2024