Contract Administrator, Lake Turkana Windpower

Purpose of the Job (what is the main function of the position?)

The Contracts Administrator is responsible for overseeing and administering all contracts related to the wind farm, including vendor, infrastructure, and construction contracts, as well as purchase orders. The role ensures that contracts are developed, executed, and closed out efficiently and effectively, adhering to international best practices and meeting the project's strategic objectives.

Dimensions (number reports and financial values)

▪ No Direct Reports

Key Activities and Accountabilities (what gets done)

Contract Strategy, Administration and Development

a) Develop and implement contract strategies, risk management and mitigation strategies aligned with LTWP objectives.

b) Draft, review and revise construction contracts together with legal .

c) Collaborate with the legal department to mitigate risks involved in contracts where applicable or on complex issues.

d) Negotiate contract terms with Contractors and suppliers.

e) Conduct regular contract reviews to ensure compliance with contractual terms and conditions

f) Create and maintain contract management templates (Notices, Variations, Milestone Signoffs, Approvals) and documentation for various contract types (vendor, infrastructure, construction).

g) Provides contract support to Lake Turkana Wind Power (‘LTWP’) and Winds of Change (WOC) projects. This includes management and communications relating to ongoing contracts.

h) Ensure proper documentation of all contract-related communications and decisions.

i) Lead contract kick-off meetings and conduct regular progress meetings to review contract status

to ensure understanding of terms and conditions by all parties.

j) Track contract milestones, deadlines and deliverables.

Change Management, Claims and Disputes

a) Manage change requests, ensuring all changes are documented, approved, and effectively communicated.

b) Evaluate and negotiate contractor claims and back charges, developing strategies to address and resolve disputes, with support of the other LTWP Management Team and departments.

Financial Management

a) Monitor project budgets and cash flow.

b) Analyse cost impacts of contract changes.4. Risk Management

a) Identify and assess potential risks in contracts.

b) Develop and implement risk mitigation strategies.

c) Review insurance requirements and ensure compliance.

d) Manage claims and dispute resolution processes.

Performance Monitoring and Reporting

a) Collaborate with the PMO and Heads of Departments to support contract execution and administration.

b) Prepare and present regular reports on contract status, performance, and issues to senior management.

c) Conduct post-contractor/vendor evaluations to assess performance and identify improvement areas.

Process Improvement

a) Develop and implement standardised contract management processes.

b) Create and maintain contract templates and best practices.

c) Identify opportunities for improving contract efficiency and effectiveness.

d) Stay updated on industry trends and incorporate new methodologies as appropriate.

Training and Support

a) Provide guidance and training to project teams on contract management principles.

b) Assist project managers in interpreting contract requirements.

c) Support the bid and tender process with contract expertise.

d) Mentor staff in contract administration.

Document Control

a) Establish and maintain a comprehensive contract filing system

b) Ensure proper version control of all contract documents

c) Manage the distribution of contract documents to relevant parties

d) Archive completed contracts and related documentation

e) Ensure all final documentation is completed and archived properly at the end of the project

f) To support the behaviour of working as LTWP, sharing best practices, and collaborating with colleagues outside of their own sphere of business.

g) To ensure full participation in the Performance Appraisal Review (PAR) process and maintain an up-to-date record of all training and development activities/programs.

h) To always act and behave in a way compliant with all LTWP company guidelines and policies, especially those relating to values and behaviours, environmental health and safety, ethics and codes of conduct, as it is through living our values that we strengthen the culture of our business and demonstrate our understanding of our Code of Conduct.

i) Any other duties deemed necessary and relevant by the management in the smooth running of the Wind Farm Site operations

A person of high integrity that will model LTWP core organisational values:

▪ Collaborative

▪ Accessible

▪ Respectful

▪ Excellence

▪ Safety consciousness

Qualifications and Experience

▪ Bachelor’s degree in business administration, Contracts Law, Engineering, or a related field. A master’s degree or, certification in CCCP, CIPM or PMP is preferred.

▪ Minimum of 6-8 years of experience in contract management or administration, preferably in the construction or renewable energy sector.

▪ Strong understanding of contract law, procurement processes, and project management principles.

▪ Excellent negotiation, communication, and interpersonal skills.

▪ Proficiency in contract management software and Microsoft Office Suite

▪ Strong analytical and problem-solving skills.

▪ Ability to work independently and as part of a team.

Principal Requirements

Lake Turkana Wind Power Competences (relevant for all positions)

Job Skills: Acts as a strategic business partner to both internal and external colleagues by providing valuable skill set. Takes personal responsibility for resolving issues when highlighted by internal and external colleagues. Shares information and expertise with others to enable them to accomplish goals.

Collaborative: Delivers objectives through creating an inclusive environment, encouraging collaboration, challenging assumptions and building effective partnerships.

Accessibility: Delivers business objectives through creating an inclusive environment, encouraging collaboration, challenging assumptions and building effective partnerships.

Respect: Demonstrates respect for the opinions of others, keeping people informed & up to date. Respects the agendas and perspectives of others, recognising and effectively balancing the self-interests with respect to those of the of the organisation.

Excellence: The ability to focus oneself and others on achieving and surpassing results against internal or external standards.

Safe : Following strict health and safety policies to ensure that all employees are working in a safe environment.

Flexibility & Motivation: Engages people with honesty, integrity, and enthusiasm; empowering them to succeed, even in the most challenging of situations.

Professional Competency: Applies in-depth understanding of the value drivers of the Company, to improve effectiveness & profitability.

Other relevant competencies required for the role include:

▪ Collaborative: Works well within a team, sharing expertise and knowledge.

▪ Accessible: Maintains open communication channels with team members and stakeholders.

▪ Respectful: Respects diverse perspectives and maintains professionalism.

▪ Excellence: Committed to achieving and maintaining high-quality standards.

▪ Safety-conscious: Ensures all operations are conducted with utmost safety

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Last updated on Sep 27, 2024