Executive Assistant

​​About the Role:

We are seeking an adept C-level Executive Assistant to join our dynamic and forward-thinking organization. In this pivotal role, you will collaborate closely with a senior executive and their team, ensuring smooth operations and empowering our leaders to concentrate on strategic priorities. The ideal candidate will excel at problem-solving, and optimizing the executive's schedule for maximum productivity. We seek someone exceptionally organized, professional, resourceful, and adaptable, thriving in a fast-paced setting. This position supports our Chief Design Officer and Chief Medical Officer.

You Will:

• Represents the Executive with poised and highly professional written and verbal communication, both internally and externally. A high level of integrity and discretion is a must.
• Manages and organizes the complex and demanding calendars by actively responding to meeting requests, coordinating with others (or their Executive Assistants) involved in senior-level meetings to achieve alignment of often packed leadership schedules, and promptly engaging directly with the  Executive when questions arise that require their input.
• Coordinates logistics for a variety of meetings, including arranging catering, securing conference space, and communicating with attendees. Additionally, partner with our internal events team on larger-scale events. 
• Coordinates domestic and international travel to ensure smooth execution of air travel, accommodations, and logistics.
• Process expense reports and review/approve other expense reports with a strong knowledge of travel and expense policies to ensure compliance.
• Assists with the onboarding of new team members by ensuring they are enabled with the required set-up, supplies, and resources.
• You will be a culture carrier and highly instrumental to this organization.
• Partner with other Executive Assistants to provide additional support or backup when needed
• Ability to travel: 15%

You Have:

• 5+ years of experience as an Executive Assistant
• Experience with Executive-Level calendar management, including working across multiple time zones and domestic and/or international travel coordination
• Proficiency in Microsoft Office and G-suite products
• Impeccable attention to detail, strong organizational and problem-solving skills with a team-oriented philosophy, and the ability to work effectively with minimal supervision
• Ability to prioritize and handle multiple assignments while maintaining a commitment to deadlines
• Be approachable and collaborative with all team members/peers 
• Ability to maintain composure and switch tasks efficiently in a rapidly changing environment
• Takes initiative in researching, implementing, and improving systems and processes. 
• Ability to quickly learn organizational structure and the objectives of the team
• Ability to build a strong internal network

Our Benefits (there are more but here are some highlights):

• Competitive salary & equity compensation for full-time roles
• Unlimited PTO, company holidays, and quarterly mental health days
• Comprehensive health benefits including medical, dental & vision, and parental leave
• Employee Stock Purchase Program (ESPP)
• Employee discounts on hims & hers & Apostrophe online products
• 401k benefits with employer matching contribution
• Offsite team retreats

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Last updated on Aug 19, 2024