Executive Assistant

Let’s face it, a company whose mission is human transformation better have some fresh thinking about the employer/employee relationship.

We do. We can’t cram it all in here, but you’ll start noticing it from the first interview.

Even our candidate experience is different. And when you get an offer from us (and accept it), you get way more than a paycheck. You get a personal BetterUp Coach, a development plan, a trained and coached manager, the most amazing team you’ve ever met (yes, each with their own personal BetterUp Coach), and most importantly, work that matters.

This makes for a remarkably focused and fulfilling work experience. Frankly, it’s not for everyone. But for people with fire in their belly, it’s a game-changing, career-defining, soul-lifting move.

Join us and we promise you the most intense and fulfilling years of your career, doing life-changing work in a fun, inventive, soulful culture.

If that sounds exciting—and the job description below feels like a fit—we really should start talking. 

We are looking for an Executive Assistant to support three (3) to four (4) executives across the organization, including planning and supporting team off-sites and other internal company events. The Executive Assistant plays a crucial role in ensuring the seamless operation of the executive team. This position requires a highly organized individual with the ability to manage multiple tasks efficiently and proactively implement thoughtful themes to optimize executive schedules and serve as a proactive partner to the executive team.

What you’ll do:

• Efficiently manage executives' calendars, scheduling and coordinating meetings, appointments, and events. Ensure optimal use of executives’ time by prioritizing and organizing tasks effectively. Implement themes to their schedules to ensure focused time blocks for various initiatives.
• Schedule, prepare, and manage logistics for internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Support the planning and execution of team offsite events, ensuring all logistics are handled smoothly and efficiently, adhering to budget guidelines.
• Plan and coordinate detailed travel itineraries, including flights, accommodations, transportation, and travel documentation. Manage changes and ensure executives’ travel experiences are seamless.
• Serve as the primary point of contact for internal and external stakeholders. Manage and screen emails, phone calls, and correspondence, ensuring timely and appropriate responses.
• Prepare, edit, and proofread documents, presentations, and reports. Ensure all materials are accurate, professional, and aligned with organizational standards.
• Track and manage executives’ expenses, prepare expense reports, and ensure timely submission and reimbursement.
• Assist with various special projects as needed, demonstrating flexibility and adaptability in a dynamic environment.
• Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
• Be prepared to travel up to 10%, typically once per quarter, to support executives during offsite events and other engagements.

If you have some or all of the following, please apply:

• Proven experience (4 - 6 years) as an Executive Assistant or similar role, supporting high-level executives. Experience in a fast-paced, high-growth environment is preferred.
• Proven track record of successful project management or event management
• Proficient with Microsoft Office Suite or related software, as well as Google SuiteExcellent verbal and written communication skills. 
• Excellent verbal and written communication skills, with the ability to interact professionally with executives, team members, and external stakeholders.
• High level of accuracy and attention to detail in all aspects of work.
• Strong problem-solving skills and the ability to think proactively and independently.
• Demonstrated ability to navigate ambiguity and make decisions
• Exceptional organizational and time-management skills with the ability to prioritize and manage multiple tasks simultaneously.
• Demonstrated ability to handle confidential information with discretion and maintain a high level of integrity.
• Willingness to adapt to changing priorities and work in a dynamic, fast-paced environment.

Benefits:

At BetterUp, we are committed to living out our mission every day and that starts with providing benefits that allow our employees to care for themselves, support their families, and give back to their community. 

• Access to BetterUp coaching; one for you and one for a friend or family member 
• A competitive compensation plan with opportunity for advancement
• Medical, dental and vision insurance
• Flexible paid time off
• Per year: 
• All federal/statutory holidays observed
• 4 BetterUp Inner Work days (https://www.betterup.co/inner-work)
• 5 Volunteer Days to give back
• Learning and Development stipend
• Company wide Summer & Winter breaks 
• Year-round charitable contribution of your choice on behalf of BetterUp
• 401(k) self contribution

We are dedicated to building diverse teams that fuel an authentic workplace and sense of belonging for each and every employee. We know applying for a job can be intimidating, please don’t hesitate to reach out — we encourage everyone interested in joining us to apply.

BetterUp Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, disability, genetics, gender, sexual orientation, age, marital status, veteran status. In addition to federal law requirements, BetterUp Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

At BetterUp, we compensate our employees fairly for their work. Base salary is determined by job-related experience, education/training, residence location, as well as market indicators. The range below is representative of base salary only and does not include equity, sales bonus plans (when applicable) and benefits. This range may be modified in the future.

The base salary range for this role is $94,941 – $116,000.

Protecting your privacy and treating your personal information with care is very important to us, and central to the entire BetterUp family. By submitting your application, you acknowledge that your personal information will be processed in accordance with our Applicant Privacy Notice. If you have any questions about the privacy of your personal information or your rights with regards to your personal information, please reach out to support@betterup.co

Last updated on Aug 1, 2024