Browse
Employers / Recruiters

Executive Assistant - Investments

ghd · 30+ days ago
$62k+
Full-time
Continue
By pressing the button above, you agree to our Terms and Privacy Policy, and agree to receive email job alerts. You can unsubscribe anytime.

COMPANY OVERVIEW

Global Atlantic Financial Group is a leader in the U.S. life insurance and annuity industry, serving the needs of individuals and institutions. Global Atlantic is a wholly-owned subsidiary of KKR, a leading global investment firm that offers alternative asset management across multiple strategies and capital markets solutions. 

We are looking for a diverse team of talented individuals who reinforce our culture of collaboration and innovation. We are dedicated to the career development of our people because we know they are critical to our long-term success. Join our team and come grow with us. 

The KKR-Global Atlantic partnership - The Global Atlantic Story 

Greenhouse is our scheduling tool and we communicate through their systems. At times, your email may block our communications. Please be sure to check your SPAM so that you do not miss critical information about our process, including scheduling. 

POSITION OVERVIEW

Global Atlantic Financial Group is seeking an Executive Assistant to provide high-level, dedicated administrative support to our Co Chief Investments Officers. Key duties include managing the busy schedules of multiple senior leaders, arranging domestic and international travel, preparing expense reports, and taking on a variety of additional tasks and projects as requested. Professionalism, flexibility, teamwork, strong organizational skills, effective communication, and the ability to work efficiently under pressure are all critical to this role.

This role requires a minimum of 4 days per week in our NYC office.

POSITION SUMMARY

Communication and Information Management:

  • Monitor heavy and fluctuating calendars, high volume of calls, e-mails, and flow of communication.
  • Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents.
  • Screen all calls for executives and handle all inquiries within capacity.
  • Track Executives’ meetings, as well as necessary follow up
  • Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from executive’s notes and directives.
  • Plan and coordinate monthly and weekly team meetings as requested.
  • Familiarity with Global Atlantic policies as outlined in the handbook and on-line, including but not limited to, travel, personal stock, IT, and record retention.
  • Execute and manage both recurring and ad hoc projects such as database management, research requests and maintenance of information packages.

Planning:

  • Handle planning logistics for complex domestic and international trips using the Firm’s contracted travel agency; provide detailed itineraries, agendas, directions, and backup materials.
  • Prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy.
  • Monitor executive’s calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately.
  • Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various company off-site meetings as requested in an upbeat and professional manner.

Collaboration and Teamwork:

  • Liaise with parent company and related organizations, investors, guests, and all Global Atlantic personnel in a professional and courteous manner adhering to our culture and values.
  • Act in a discreet and professional manner with others; sensitivity to the confidential nature of the Firm’s business and consistently uphold such confidences and use this information only in the course of performing your job for Global Atlantic.
  • Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is due.
  • Contribute your talents and efforts to a productive, pleasant, and safe working environment.
  • Assist and provide phone and calendar coverage for additional executives when necessary.
  • Assist Global Atlantic guests with general office support and reservations (travel, dinner, and local transportation, etc).

IDEAL EXPERIENCE/QUALIFICATIONS

  • A minimum of three years’ experience in an administrative function; college degree preferred
  • Ability to manage highly sensitive, confidential information with complete discretion.
  • Demonstrates good judgement; skilled at developing and maintaining relationships representing Global Atlantic in a professional manner
  • Ability to manage a high volume of work, prioritize tasks and projects according to what is most time-sensitive. Strong attention to detail.
  • Sense of urgency; ability to work in a fast-paced, dynamic environment and flexible attitude when responding to changes.
  • Self-motivated; proactively identify areas for improvement to better streamline team workflow; can think “outside of the box.”
  • Excellent verbal and written communication skills; presents ideas clearly and communicates openly and effectively with team; facilitate multi-directional information flow.
  • Team player who can work collaboratively or make decisions quickly and independently as needed.
  • Ability to perform general office duties including opening mail, printing, collating materials, photocopying, faxing, and mailing materials.
  • Technically proficient; Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook; able to quickly and accurately produce/edit spreadsheets and presentations.

*** This role is not eligible for visa sponsorship now or in the future.

#LI-WC1

#LI-Hybrid

Various jurisdictions have passed pay transparency laws that require companies provide salary ranges for any positions for which they are accepting applications. Global Atlantic has offices in Atlanta, Batesville, Bermuda, Boston, Des Moines, Hartford, Indianapolis, and New York City. The base salary range posted below is inclusive of the lowest cost of living geography to the highest in which we have a Global Atlantic office. 

Global Atlantic’s base salary range is determined through an analysis of similar positions in the external labor market. Base pay is just one component of Global Atlantic’s total compensation package for employees and at times we hire outside the boundaries of the salary range. Other rewards may include annual cash bonuses, long-term incentives (equity), generous benefits (including immediate vesting on employee contributions to a 401(k), as well as a company match on your contributions), and sales incentives.  Actual compensation for all roles will be based upon geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Compensation for our more senior positions have a larger component of short-term cash bonus and long-term incentives. 

The base salary range for this role is
$62,500$119,000 USD

Global Atlantic reserves the right to modify the qualifications and requirements for this position to accommodate business needs and regulatory changes.  Future adjustments may include obtaining specific licenses or certifications to comply with operational needs and conform to applicable industry-specific regulatory requirements, state and federal laws.

TOTAL REWARDS STATEMENT  

Global Atlantic’s total rewards package is reflective of our corporate values, particularly diversity, excellence and innovation, with a focus on inclusion, pay equity, and flexibility. We are proud to support your personal and professional growth and well-being through programs such as educational assistance, virtual physical therapy, remote/onsite fitness reimbursement, a medical second opinion program, pet insurance, military leave, parental leave, adoption assistance, fertility and family planning coverage. We strive to foster a culture of total well-being through community outreach and charitable giving programs.

We are active in our communities:

  • New York: StreetWise Partners, Covenant House, Partnership for New York City, City Meals on Wheels, Habitat for Humanity, Billion Oyster Project
  • Boston: Cradles to Crayons, Boston’s Healthcare for the Homeless, Thompson Island Outward Bound, Rosie’s Place, Catie’s Closet, Project Bread, Rise Against Hunger, Space to Thrive
  • Hartford: Junior Achievement, Habitat for Humanity, Oliver’s Pajama, United Way
  • Indianapolis: Elevate Indianapolis, Gleaners Food Bank and the Juvenile Diabetes Research Foundation
  • Batesville: So Loved Ripley County Foster Closet, Safe Passage Family Shelter, YES Home Juvenile Rehabilitation, Ripley County Community Foundation
  • Des Moines: United Way of Central Iowa, Meals from the Heartland, Junior Achievement, Math Motivators, Bidwell Riverside, Orchard Place, Knock and Drop
  • Berwyn/Wayne: Habitat for Humanity, Chester County Food Bank, Surrey Services, For Pete’s Sake Respite
  • Bermuda: Keep Bermuda Beautiful, Center Against Abuse, Trunk Island Nature Reserve, Bermuda Economic Development Corporation

Social platforms provide an environment to collaborate with others and participate in friendly competitions towards achieving physical, emotional and financial well-being. Our highly competitive health, retirement, life and disability plans can be tailored to best suit your needs and those of your whole family.

Global Atlantic is committed to creating an inclusive environment where everyone can meaningfully contribute to our success. We are proud to be an equal opportunity employer and we do not discriminate in employment on any basis that is prohibited by federal, state or local laws.  More than that, we strive to be inclusive of all backgrounds and experiences, which we feel gives us a competitive advantage in the market and within our firm.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status. 

Employees who require an accommodation to perform the essential functions of their job will participate in an interactive process which may include providing documentation. If you are hired and require an accommodation for any protected status, please email benefits@gafg.com.

Please click on the below links to learn more about Global Atlantic.

Global Atlantic Privacy Statement

We work a hybrid schedule of 4 or 5 days a week in Hudson Yards, NY and 3 days a week in all other offices. If you have questions on this policy or the application process, please contact recruiting@gafg.com.

Last updated on Aug 22, 2024

See more

About the company

More jobs at ghd

Analyzing

Indiana

 · 

30+ days ago

New York, New York

 · 

30+ days ago

Hartford, Connecticut

 · 

30+ days ago

Boston, Massachusetts

 · 

30+ days ago

Hartford, Connecticut

 · 

30+ days ago

More jobs like this

Analyzing

Hollywood, Florida

 · 

30+ days ago

Administrative Assistant, HR$74k+
TT
The Talently ·  AI recruitment platform

California

 · 

30+ days ago

Administrative Assistant – Human Resource Department$60k+
R
rsjdnwc9jel4i3xyjsm3m8vnhrmayk037bphn44zg3i1bl3dcjtqhqlclsisinpr

Minnetonka, Minnesota

 · 

30+ days ago

Executive Assistant $47k+
ChapterSpot ·  Chapter management software

New Orleans, Louisiana

 · 

30+ days ago

Palo Alto, California

 · 

30+ days ago

Tampa, Florida

 · 

30+ days ago

Pontiac, Michigan

 · 

30+ days ago

Wood Dale, Illinois

 · 

30+ days ago

Chicago, Illinois

 · 

30+ days ago

Executive Assistant$74k+
9bjdnw2mlhip8doaz2t0q9w4wphk960418ms6mtfp5oxvgnr76bfafpnr8c62y27

Foster City, California

 · 

30+ days ago

Developed by Blake and Linh in the US and Vietnam.
We're interested in hearing what you like and don't like! Live chat with our founder or join our Discord
Changelog
🚀 LaunchpadNov 27
Create a site and sell services based on your resume.
🔥 Job search dashboardNov 13
Revamped job search UI with a sortable grid, live filtering, bookmarks, and application tracking.
🫡 Cover letter instructionsSep 27
New Studio settings give you control over AI output.
✨ Cover Letter StudioAug 9
Automatically generate cover letters for any job.
🎯 Suggested filtersAug 6
Copilot suggests additional filters above the results.
⚡️ Quick applicationsAug 2
Apply to jobs using info from your resume. Initial coverage of ~200k jobs in Spain, Germany, Austria, Switzerland, France, and the Netherlands.
🧠 Job AnalysisJul 12
Have Copilot read job descriptions and extract out key info you want to know. Click "Analyze All" to try it out. Click on the Copilot's gear icon to customize the prompt.
© 2024 RemoteAmbitionAffiliate · Privacy · Terms · Sitemap · Status