Accounts Payable Specialist

POSITION SUMMARY

The Accounts Payable Specialist is responsible for participating in all Accounts Payable functions, including, but not limited to, managing outstanding Company payables, processing company payments, and providing stellar customer service through all communications. The Accounts Payable Specialist is also responsible for reporting updates to management on account status and outstanding issues.

ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
In order to perform this job successfully, an individual must be able to perform the essential duties outlined below. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions.

●       Pays vendors by monitoring discount opportunities, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.

●       Sort, code, match, and enter invoices into system for payment

●       Prepare and process electronic transfers and payment

●       Manage purchasing and corporate credit card program

●       Set-up new vendors (after visual compliance has been completed)

●       Keep W-9 files up to date.

●       Verifies vendor accounts by reconciling monthly statements and related transactions.

●       Answers vendor inquiries.

●       Prepares and maintains all accounts payable reports and files.

●       Maintains accounting ledgers by verifying and posting account transactions.

●       Assists with Accounting month, quarter, and year end closing.

●       Assists with Accounts Receivable and special projects as needed.

SUPERVISORY RESPONSIBILITIES

● None

COMPETENCIES

● Commitment to providing excellent customer service;

● Superior attention to detail;

● Excellent communication, both written & verbal;

● Ability to work collaboratively across functions outside of accounting;

● Ability to think outside-the box and identify areas for improvement in processes & daily tasks;

● Must be hands-on and willing to be a team player; and

● Strong organization skills with the ability to prioritize and manage multiple tasks.

EDUCATION AND EXPERIENCE

● Bachelor’s degree in Accounting or related field preferred;

● Government contracting & billing experience preferred but not required; and

● 1-3 years of experience of direct Accounts Payable experience.

COMPUTER SKILLS

● Proficiency in use of Microsoft Office products, heavy concentration in Excel.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus. Also requires ability to lift up to 10 pounds.

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, smartphones, photocopiers, filing cabinets and scanners.

Equal Opportunity Statement:

Noble provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, status as a covered veteran, or any other protected category in accordance with applicable federal, state, and local laws. Noble complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf

https://www.dol.gov/whd/regs/compliance/posters/eppac.pdf

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

Last updated on Jul 31, 2024