Benefits & HRIS Specialist

• Benefits Administration
  • Operate as the primary point of contact for employees and management on benefit program entitlements/coverage/options and on interpretations of related laws, regulations and policies
  • Develop and conduct internal training sessions, employee orientation and offboarding for all benefits plans. Oversee the approval and tracking of new hire benefit elections in the HRIS and accuracy of data reported in carrier portals
  • Partner with VP, HR to administer, direct and coordinate all aspects of Open Enrollment.  This includes analysis of benefit options, vendor consideration, pre-planning, compilation of materials, system testing, rollout, employee assistance, audits and compilation of reports, payroll entries and carrier follow-up. 
  • Ensure benefits materials are up to date, easy to understand and readily available to employees on the company intranet.  Maintain benefit plan compliance documents and procedures
  • Review, reconcile and validate benefits utilization reports and invoices that are received from carriers and third-party administrators
  • Plan and execute ANA’s employee Wellness Program to engage employees in maintaining and improving their overall health
  • Assist and support 401(k) plan administration, including confirmation of deferral and loan changes and annual non-discrimination testing
• Leave Administration
  • Provide the full life cycle administration of FMLA, STD, LTD, paid/unpaid personal leaves as well as ADA accommodation requests and Worker’s Compensation claims
  • Document, communicate and maintain leave of absence procedures and training materials
• HRIS and Payroll
  • Responsible for effectively entering, maintaining, and reporting employee data through Paychex Flex HRIS database. Ensure that system records are accurate and properly managed
  • Prepare and submit payroll information to the Finance department on a bi-weekly basis. Run reports to audit and crosscheck employee information in the HRIS after payroll is submitted
  • Review timesheets for hourly employees to verify accuracy
  • Research payroll errors and recommend corrective action
  • Interface with third-party benefit administrators as necessary to ensure accurate and timely processing of benefit deductions
  • Serve as point person for user inquiries and questions related to training, self-service capabilities, and access
  • Engage vendors regarding diagnosing system problems and driving appropriate solutions
• People Analytics and Reporting
  • Write and produce customized reports for various internal stakeholders. Assist the Finance department with any reports needed for audits and tax filings. Work with Finance to make sure all necessary reports and research are done in a timely manner in support of financial reporting accuracy
  • Complete monthly and year-end HR reporting such as employee rosters, demographics, benefits and compensation information
  • Perform data analysis and update metrics to assist executive leadership in tracking expenditure and progress of benefit programs 
• Compliance and Recordkeeping
  • Ensure that the company complies with all federal and state regulations regarding benefits, compensation, and leave administration including (but not limited to) FLSA, ACA, FMLA, ADA, EEOC, ERISA, HIPAA
  • Manage all federal, state, and local compliance, filings, reports, and audits related to the administration of employee benefit programs. Ensure all plan documents and Summary Plan Descriptions are current, and annual audits, non-discrimination testing and 5500 filing are completed accurately and in a timely manner
  • Maintain company labor law posters.  Ensure compliance for two physical office locations and remote staff in various states.

• Bachelor’s degree plus 5-7 years’ experience in benefits administration.  SHRM/PHR or CEBS certification a plus.
• Solid proficiency in payroll/HRIS and benefits systems, Paychex Flex and Flock Benefits is preferred
• Strong analytical skills and professional judgment, particularly with respect to assessing compliance risk and controls.
• Expert knowledge of employee benefits regulations and best practices
• Excellent organizational and project management skills
• Proven ability to build and maintain effective relationships with vendors, employees, and senior leadership
• Outstanding written/verbal communication and presentation skills
• Knowledgeable in multi-state leave benefits.

Last updated on Nov 26, 2024