Job Description: PRINCIPAL ACCOUNTABILITIES:
Duties and Responsibilities
Lead Stakeholder Engagement and Sourcing Initiatives:
Collaborates with business stakeholders and procurement management to determine sourcing category strategy.
Responsible for working with business stakeholders and procurement management to frame and develop project objectives, requirements, and sourcing strategy prior to supplier engagement.
Drafts and leads the applicable sourcing process through scoring and completion (e.g. RFx, sole source, etc.).
Acts as primary contact with potential suppliers during the RFx, selection, and negotiation process.
Leads supplier negotiations throughout RFx and contracting process to achieve optimal savings, value, and risk profile.
Negotiate and Draft Contracts:
Implements the sourcing strategy and negotiation and redlining process with the supplier to draft contracts that accurately capture business, technical, and legal requirements (including contractual and purchase order documentation).
Acts as liaison with business owner and supplier during negotiations.
Works closely with legal and risk groups to ensure consistent communication and socialization of significant legal and risk issues throughout the negotiation process.
Interacts routinely with legal and business owner to resolve issues.
Responsible for the preparation and submission of documentation for consent from the Federal Government (as applicable).
Ensures and adheres to corporate purchasing policy directives and Federal Government regulations.
Ensures compliance with contractual requirements for Federal Employee Program and other state and local contracts specifically related to MBE/WBE requirements and reporting.
Consolidates requirements and coordinates with management to determine the most suitable method of purchase such as spot purchase orders, contracts, blanket orders and supplier stocking arrangements.
Supplier Management:
Ensures procurement process is followed and all documentation is complete and accessible in the Ariba source to pay system.
Analyzes and compares service and/or product offerings and specifications, investigates future renewal requirements and options, and resolves contract and invoice discrepancies.
Manages existing contracts to anticipate and prepare for ongoing renewals.
Provides other services related to the sourcing, contracting, and supplier management function as required.
QUALIFICATION REQUIREMENTS:
Required: This position requires a Bachelors degree or equivalent experience; and four (4) to six (6) years experience in a relevant functional assignment (e.g. Professional Services, Facilities, HR, Marketing, IT, IT Services, or other applicable procurement focus area).
Extensive experience in managing the end to end sourcing process from requirements gathering through RFx and contracting.
Robust pricing and contractual negotiations with suppliers.
Effective presentation and influencing skills to interface with multiple levels of management.
Experience in analyzing pricing and determining price reasonableness.
Proven experience with key category suppliers.
Skills and Abilities:
Excellent project and time management skills including but not limited to risk assessment, workplan development and management.
Developed analytical, organizational and coordination skills.
Able to apply complex problem-solving abilities to achieve problem ad process solutions.
Ability to spot, communicate and mitigate issues.
Flexibility and ability to work independently as well as part of a team.
Must be able to effectively work in a fast-paced environment with frequently changing priorities, deadlines, and workloads that can be variable for long periods of time.
Must be able to meet established deadlines and handle multiple customer service demands from internal and external customers, within set expectations for service excellence.
Must be able to effectively communicate and provide positive customer service to every internal and external customer.
Desirable:
Experience in Services Procurement
Knowledge of the Federal Acquisition Regulation (FAR).
Knowledge of Ariba or similar procurement automation tools. •
Last updated on Oct 19, 2023