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IT Procurement and Asset Management Coordinator

rsjdnwc9jel4i3xyjsm3m8vnhrmayk037bphn44zg3i1bl3dcjtqhqlclsisinpr · 30+ days ago

Bayport, MN, US

$62k+
Estimation

Full-time

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Top Skills:

ServiceNow use / familiarity highly desired
3+ years of relevant experience
ITIL v3 Foundation certification preferred

Job Description:
The IT Procurement and supply chain Asset Coordinator will be responsible for procuring the assets needed by Client Customer end users. This role supports delivery of financial logistical acquisition of End User Systems devices/software and other IT equipment/software. Primarily a business office function, this role has significant impact on the day-to-day success of Customer's corporate IT support services.
The candidate will work with vendors, internal customers and peers to ensure the timely delivery of hardware and software orders. The candidate will receive requests for orders, initiate orders, track orders status, update and maintain the ServiceNow asset configuration management system asset lifecycle information records and provide asset information usage metrics and analysis.
The ideal candidate will have previous experience with purchasing, asset lifecycle, inventory management and reporting, process optimization and logistical exposure to on time delivery of services/assets.
The candidate must be a well-organized individual who is a team player, and can relate to people at all levels of an organization, possesses excellent communication skills and demonstrates flexibility to handle variable workload.

Responsibilities include:

The process and execution of procurement and supply chain activities, inventory control, logistics and distribution
Reconciling inventory across a variety of systems and statuses (in stock, in use, etc.)
Ensuring timely delivery of goods and services using the most appropriate procurement procedures
Ensuring competitive pricing and the best options from suppliers
Managing and monitoring transactional procurement purchase processes, shipping and receiving
May negotiate with vendors for optimal pricing and service delivery
Adheres to full compliance of procurement activities, financial rules and regulations, relevant organizational directives and administrative Instructions
Ensuring all activities are compliant with standard reporting requirements and audits
Ensuring effective use of internal Standard Operating Procedures in Procurement, control of workflows/processes

Accountable to understand software license models and license related terms, and to translate these requirements into Software Asset Management practices – ensure tracking through-out the lifecycle of software from request, deploy, use, upgrade, and decommission
Responsible for validation of software entitlements including expertise with respect to, license metrics and counting rules, virtualization and cloud concepts
Partner with the contract negotiation team to provide information on software/license counts, metrics, and usage, as well as provide input on terms that impact licensing
Support assessing how changes the vendor makes to licensing impacts the organization
Ensuring that license entitlement management is maintained regularly is a key function of this role throughout the lifecycle of the license agreement and product usage
Ensure the license definition is captured in the Software Asset Management system

Qualifications/Experience

A minimum of three-five years of progressive purchasing experience with/of Information Technologies
Proficient in the use of computer applications and systems – ServiceNow highly preferred
IT Asset and Software Asset Management Process and ITIL processes
Good understanding of technology concepts as it relates to IT hardware and software license models
Demonstrated proactive collaboration with Sourcing, Vendor & Business Management, technology groups, Acquisition/Divestiture team, and Business representatives as required
Understand the business requirements and use of hardware and software internally and externally
Ability to multi-task and prioritize work schedules
Strong ability to work independently and manage one's time
Must be able to integrate well into an existing team of technical and project professionals
Expert in Office and field related software, such as PowerPoint, Outlook, Excel, etc.
Excellent verbal and written communication skills, problem solving skills, attention to detail, interpersonal skills and the ability to interact professionally with a diverse group of executives, managers, and subject matter experts

Education

Bachelor's degree in business, computer science, engineering or related technical discipline
ITIL v3 Foundation certification preferred

•

Last updated on May 21, 2019

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