Education Assistant

Title: Education Assistant
Location: Dallas, TX 75390
Type: 02 to 03 Months Contract to Hire for right candidate

Job Details:

Looking for a quick learning and highly adaptable Basic Administrative experience.

SUMMARY
• Works under minimum supervision to provide administrative support for education program(s) of department or unit, such as medical student education, graduate student education, internship training, residency training, and postdoctoral fellowship programs.

ESSENTIAL FUNCTIONS
More than 50% of time must be spent performing majority of following duties:
1. Provides administrative support for one or more of aforementioned programs as applicable. Relieves supervisor of variety of administrative duties, which involve thorough understanding of program(s) involved.
2. Coordinates details of application and interview process for one or more of aforementioned programs as applicable, which may include responding to paper and/or electronic requests for applications, creating and maintaining applicant files, scheduling interviews, making travel and hotel arrangements for interviewees, coordinating printing and distribution of recruitment materials, etc.
3. Coordinates and/or prepares forms or paperwork regarding appointment, termination, evaluation/grading, credentialing, licensure, malpractice coverage, and training verification of students, interns, residents, and/or fellows; maintains files or records and ensures completeness and accuracy.
4. Prepares or assists in preparation of complex schedules for one or more of aforementioned programs as applicable; ensures accuracy of information and coordinates distribution of material to faculty, staff, and affiliated institutions as required.
5. Coordinates organizational details for special events, such as seminars, teaching conferences, lecture series, summer student programs, and recruitment events, which may include preparing calendars, schedules, or promotional announcements for distribution, making travel arrangements for speakers, making arrangements for banquets/meals for large groups, coordinating registration/membership materials, etc.
6. As directed, processes on line forms for payroll, vacation/sick leave requests, malpractice insurance payments, supply ordering, and/or other operations needs. May assist supervisor in monitoring program expenditures within university guidelines.
7. Performs other duties as assigned.

MINIMUM QUALIFICATIONS
EDUCATION/EXPERIENCE
• High school graduation or GED and three (3) years secretarial/administrative experience.

KNOWLEDGE, SKILLS, & ABILITIES
• Work requires working knowledge of computers, office equipment, and other related tasks. *
• Work requires ability work independently.
• Work requires ability to prepare or assist in preparation of schedules and/or interviews.
• Work requires ability to coordinate special events related to program.
• Work requires ability to maintain records and documentation related to program.
• Work requires ability to communicate effectively with various levels of internal and external contacts concerning policies and procedures.
• Work requires ability to work with confidential information on daily basis.
* Testing may be required.

WORKING CONDITIONS
• Work is performed primarily in a general office area.