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Operations Assistant

kljdnwohzqif6gaie4dxvy8xnjsjtt0180ohn6tn1700dplhgn9fodop67xkubo5 · 30+ days ago

Reston, VA, US

$35k+
Estimation

Full-time

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Operations Assistant

Department:                          Operations
Work Location:                    Reston, Virginia
Job Type:                               Full-Time
Schedule:                               40 hours a week

Job Summary:                      We are searching for an organized self-starter to be our new operations assistant. The operations assistant's responsibilities include reporting directly to the operations manager and fulfilling the duties in their
absence and other staff members to ensure that administrative tasks are completed and that the business functions efficiently.

Duties/Responsibilities:

Work closely with the operations manager to oversee daily business operations and taking care of all duties in their absence.
Assisting the Manager with operational issues.
Scheduling meetings and team building sessions as required.
Promptly answering the questions of staff and other stakeholders.
Providing excellent customer service and maintaining relationships with vendors.
Preparing and filing forms and other documents.
Assisting with recruitment and onboarding processes.
Taking inventory and ordering office supplies as needed.
Analyzing all operations and forwarding suggestions for improvement to the Manager.
Responsible for enforcing company policies and procedures within the office.
Liaise with different departments to improve performance and work efficiency.
Be well-versed in internal operations, take minutes at meetings, forward and distribute mail as required, and prepare and file relevant documents.
Performs other duties as assigned.

Required Skills/Abilities:

Excellent verbal and written communication skills.
Excellent interpersonal, critical thinking, negotiation, and conflict resolution skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Ability to prioritize tasks and to delegate them when appropriate.
Ability to act with integrity, professionalism, and confidentiality.
Proficient with Microsoft Office Suite or related software.
An eye for attention to detail.
Ability to work effectively in a fast-paced environment.
Ability to work sitting down in front of a computer for long hours every day.
Able to juggle multiple tasks.
A willingness to learn.

Education and Experience:

High school diploma or equivalent.
At least 2-3 years of operations assistant experience preferred.
Experience in a business work environment preferred especially in staffing industry.

•

Last updated on Sep 17, 2021

About the company

K

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