POSITION TITLE: Staffing Coordinator
REPORTS TO (TITLE): Director of Nursing or designee
DESCRIPTION OF POSITION:
The Staffing Coordinator is responsible for scheduling all nursing staff. This position also provides high level administrative support to the DON and other nurse leaders. A critical function of this position is to facilitate information flow within the nursing department and to other functional areas within the organization.
KEY RESPONSIBILITIES:
- Schedule, coordinate, and notify all nursing staff of their assigned schedule. Post and distribute nursing schedule.
- Maintain current records of key contact information for all members of the nursing staff.
- Monitor attendance records including absenteeism, tardiness, and call-offs.
- Facilitates approval of time sheets and staff requests for PTO.
- Train and supports House Charge nurses on administration of staffing requirements.
- Organizes orientation and training activities for nursing staff. This can be activities exclusive to nursing or in conjunction with training programs managed by the Human Resources and Education departments.
- Working with Nursing Leadership and Human Resources staff, facilitates completion of skill competencies for all nursing staff. This includes competency training and assessment at the hire of hire and renewal of competencies on a timely basis in compliance with regulations.
- Perform various administrative support duties relating to updating and organizing information maintained on nursing units.
- Participates in activities which enhance professional growth and development. Upholds the Organizations ethics and customer service standards.
- Prepares and sends correspondence on behalf of Nursing Leadership as required.
- Creates, maintains, and posts signage related to Nursing Department schedules, events, and policies.
- Performs related duties as requested.
Requirements
Knowledge and Experience:
- Associate’s Degree or equivalent experience.
- Current NCI equivalent as approved by the Chief Nursing Officer (or obtained within the first 30 days of hire).
- Expert level Microsoft Excel required.
- Minimum three years’ experience in administrative support roles.
- Experience in working in a role requiring independent thinking and using problem solving skills.
- Health care industry, particularly in patient psychiatric experience, preferred.
Skills and Abilities:
- Maintains confidentiality of patients at all times
- Sensitivity to and willingness to interact with persons of various social, cultural, economic and educational backgrounds.
- Advanced proficiency with software and/or equipment (Microsoft Office applications including Outlook, Word, Excel and PowerPoint.)
- Strong organizational skills with ability to prioritize projects, work relatively independently, manage multiple tasks, and meet deadlines.
- Strong written and verbal communication skills.
- Demonstrated commitment to working collaboratively as well as possessing the skills to lead, influence, and motivate others.
- Ability to work independently and as part of a team.
- Ability to work in a fast-paced, expanding organization.
Physical Requirements:
While performing the duties of this job, this position is frequently required to do the following:
- Use standard office equipment and access, input, and retrieve information from a computer. Use computer keyboard with manual and finger dexterity and wrist-finger speed sufficient to perform repetitive actions efficiently for extended periods of time.
- Communicate effectively in person or via telephone in a manner which can be understood by those with whom the person is speaking, including a diverse population.
- Give and follow verbal and written instructions with attention to detail and accuracy.
- Perform complex mental functions and basic arithmetic functions; interpret complex laws, regulations, and policies; collect, interpret, and/or analyze complex data and information.
- Vision: see details of objects at close range.
- Coordinate multiple tasks simultaneously.
- Reach forward, up, down, and to the side.
- Sit or stand for minimum periods of one hour at a time and come and go from the work area repeatedly throughout the day.
- Lift up to 20 pounds.
Benefits
- Medical
- Vision
- Dental
- 401(k)
- 3.5 Weeks Paid Time Off
- $25,000 Life insurance policy is provided at no charge to the employee
•
Last updated on Jul 19, 2024