Summary
Primary role is to assist the Manager of Procurement in managing contracts and follow procurement process to lead the RFP process and negotiate rates and other terms and conditions for the acquisition of goods and services (hardware, software, and other services) in conjunction with and on behalf of the airline’s IT or other departments. Provide technical expertise needed to execute agreements that fit the scope of work provided by the respective departments and its internal customers, in conjunction with assessing vendor competence and stability.
To assist in the completion of the day-to-day operations for the Corporate IT department including the procurement of IT hardware, software, account administration, contract management, vendor management and invoice reconciliation. This position requires in depth analysis of procurement data gathered from various systems, recommend and drive changes in process, and pursue continuous improvement through IT Procurement. This position requires the highest level of technical knowledge, professionalism, and confidentiality and integrity. The Procurement Specialist builds new relationships between the company and vendors, and ensures that these relationships are maintained to the satisfaction of all parties. The analyst also negotiates arrangements for the purchase of the goods, materials, and services the company requires within its budget limitations. In meetings with vendors, the Procurement Specialist must research the market appropriately to ensure that the company is getting the best possible value based on the prices determined and set up a system of delivery. The analyst must research the vendors to verify their credibility and ability to provide what is promised, as well as keep abreast of data resulting from the vendor relationship to make sure it is worth maintaining in its present form or at all. Procurement Specialist holds a position that requires to manage large number of contacts with outside vendors, and having strong written and verbal communications skills are vital. The specialist must present be strong yet reasonable with the vendor, so both sides understand clearly the terms of any prospective agreement. Attention to detail and strong analytical skills are also vital for correct analysis of procurement data and to make sure that the company honors its obligations. Professional experience is also highly preferred, especially if it is in a field involving vendor-client interaction. If the applicant is a recent graduate with internship experience in a related field, employers may consider this in lieu of professional experience.
Visa Sponsorship Available
No
Minimum Requirements
Combination of Education and Experience will be considered. Must be authorized to work in the US as defined by the Immigration Act of 1986. Must pass a Criminal Background Check.
Education: Bachelor’s Degree
Education Details: In Business Management, Business Administration, or a related field
Years of Experience: Minimum three (3) years of Procurement, Contract Negotiation, Spend Analysis, and administration/office clerical experience.
•Strong verbal and written communication skills.
•Ability to maintain confidentiality.
•Ability to maintain cordial relationships with suppliers.
•Advanced computer skills, Microsoft Office products, email and keyboarding.
•Professional demeanor.
Preferred Requirements
•Professional experience is also highly preferred, especially if it is in a field involving vendor-client interaction.
•Advanced computer skills, Microsoft Office products, Email and Typing.
•Previous experience with use of an ERP System for sourcing & managing supply chain is preferred (SAP Ariba or Oracle).
•Knowledge of technology and willingness to stay up to date with current technical innovations.
•Manage cordial relationships with suppliers and maintain strict confidentiality.
•Purchasing and contract negotiation experience.
•Data Entry experience.
•Ability work under tight timelines and to meet deadlines.
•Project scheduling skills.
•Interpersonal skills.
•Detail oriented with analytical thinking skills.
•Ability to build collaborative relationships within the company and with the supplier community.
•Decision-making skills.
Job Duties
•Assist the Procurement Managers in managing contracts and follow procurement process to lead the RFP process and negotiate rates and other terms and conditions.
•Facilitate communication between vendors, departments and other company entities.
•Analyze and issue order IT products, services, telecommunications, and wireless account management.
•Maintain records and documentation in the contract management and vendor management systems.
•Ensure financial records are maintained in compliance with accepted policies and procedures.
•Maintain contact with suppliers throughout the order and delivery process.
•Reconcile IT orders and accounts.
•Seek approvals for spend at various levels of the organization.
•Perform various AP and AR functionality.
•Reconcile and prepare invoices before submitting for payment.
•Manage all order requests and communications through the workflow system.
•Reconcile large cellular monthly data bills.
•Validate ordered products have been received
•Analyze daily purchase and report on frequently purchased items.
•Perform strategic recommendations based on frequently purchased items.
•Drive continuous improvement through understanding of current policies and process.
•Identify, research, communicate with and liaise with suppliers.
•Negotiate with vendors and bind the company on financial matters as part of the procurement process.
•Other duties as assigned.
Physical Requirements
The Physical Demands and Work Environment described here are a representative of those that must be met by a Team Member to successfully perform the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.
Office - While performing the duties of this job, the Team Member is regularly required to stand, sit, talk, hear, see, reach, stoop, kneel, and use hands and fingers to operate a computer, key board, printer, and phone. May be required to lift, push, pull, or carry up to 20 lbs. May be required to work various shifts/days in a 24-hour situation. Regular attendance is a requirement of the role. Exposure to moderate noise (i.e. business office with computers, phones, printers, and foot traffic), temperature and light fluctuations. Ability to work in a confined area as well as the ability to sit at a computer terminal for an extended period of time. Some travel may be a requirement of the role.
Essential Services Provider
Allegiant as a national air carrier is deemed an essential service provider during declared national and state emergencies. Team Members will be required to report to their assigned trip or work location during national and state emergencies unless prohibited by local, state or federal order.
EEO Statement
We welcome all individuals from varied backgrounds and experiences to apply. Our company celebrates diversity, and we value the unique perspectives and talents that each person brings to our team.
Equal Opportunity Employer: Disability/Veteran