Event Coordinator

Role: Event Coordinator

Salary: $50,000 - $65,000

Location: Remote in the US

Manufactured is a venture backed inventory platform. We are building the first inventory exchange for SMBs creating, making, and selling physical products around the world. We serve customers doing $1M - $100M in annual revenues in Fashion, Accessories, Healthcare, Construction Materials, CPG, Food, Electronics, Home Goods, Industrials, and Commodities. 

With over 800+ vendors across 25 countries (and growing), we make the inventory cycle a breeze by handling everything from vendor discovery and negotiation to shipping, warehouse coordination, quality control, PO advances, through to collections. With over $150 million in volume powered by Manufactured since we launched in 2019, we deliver a compelling inventory partnership for fast growing SMBs. 

We are a post-Product Market Fit, Series A startup that is growing 850% Year on Year. There is tremendous opportunity in our ~45 person team to take ownership, make an impact, and build an extremely rewarding, accomplished career. 

We don’t care about: 

• Where you went to college
• What you studied
• If you’ve worked at blue chip companies 

We do care about: 

• What you’ve done
• What you can do
• How you’ll do it 

This looks like: 

• Making success a priority: We value ownership, initiative, and tenacity 
• Having a point of view: We hire smart people and want to hear opinions. We’re low ego, and we welcome feedback and new ideas informed by data and intuition 
• Being a good person and teammate: We all contribute to a positive, inclusive workplace. Direct communication, kindness, and integrity are non-negotiables 

You’ll be trusted and challenged to do your best work in a fast moving, high performing environment. If this sounds like you, please read on! 

Job Description: We are looking for a motivated and detail-oriented Event Coordinator to join our marketing team. This role will involve researching and coordinating a high volume of events, approximately 400 per year, ranging from morning events, special dinners, conference-related events, to happy hours. The ideal candidate will possess excellent organizational skills, a proactive attitude, and be willing to travel as needed to ensure the successful execution of events.

Responsibilities:

• Event Coordination: Plan and execute a wide variety of events, including scheduling, logistics, vendor management, and on-site coordination.
• Event Research: Research city demographics to ensure there is a wide target audience within a particular city that meets our ideal customer profile.
• Logistics Management: Ensure all event logistics are coordinated efficiently, including venue selection, catering, audiovisual requirements, and transportation.
• Communication: Serve as the main point of contact for event stakeholders, including clients, vendors, and internal teams, ensuring clear and timely communication throughout the planning process.
• Budget Tracking: Assist in budget management, tracking expenses, and ensuring events are within budget constraints.
• Travel: Be willing to travel occasionally to oversee and support events as required.
• Post-Event Evaluation: Conduct post-event evaluations to assess successes and identify areas for improvement.
• Documentation: Maintain accurate records, contracts, and documentation related to events. Create landing pages for each event and monitor attendance.

Requirements:

• Organizational Skills: Strong organizational and time-management skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Detail-Oriented: Keen attention to detail, ensuring all aspects of events are meticulously planned and executed.
• Communication: Excellent verbal and written communication skills, capable of interacting professionally with diverse groups.
• Team Player: Collaborative attitude with the ability to work effectively within a team and independently when necessary.
• Adaptability: Ability to adapt quickly to changing circumstances and solve problems creatively.
• Flexibility: Willingness to work non-traditional hours, including evenings and weekends, based on event schedules.

Preferred Qualifications:

• Experience: Previous experience in event coordination, hospitality, or customer service roles is a plus.
• Software Skills: Familiarity with event management software (e.g., Lu.ma, Cvent, Eventbrite, etc.) and Microsoft Office Suite (Word, Excel, PowerPoint).

Working at Manufactured:  

We’re a remote first company, based in Los Angeles. Our team is around forty-five people, and growing quickly. 

Manufactured is a small, fast growing startup. Which means we deal with ambiguity and require a sense of ownership from all our team members. This is reflected in our core values. 

Our core values are: 

Urgency: Always act like an owner, seek help in case of delays beyond 48 hours, move quickly when you have enough information (usually 70-75%), know when to dive in if there’s a crisis, and hold true to the best possible timelines without compromising on quality, value or process.

Authenticity:  Be Authentic, be real, be respectful both, in front of and behind a person’s back. If you are frustrated, you’re frustrated. If you’re stuck, you’re stuck. If you’re worried, you’re worried. Let's support each other in resolving these issues. Be upfront and respectful in your conversation. We are a multi cultural, distributed, global team. Respectful authenticity in communication is critical.

Contextual Ownership: Our business is as much about people and relationships as it is about technology and process. We take time to build relationships and understand the needs of our internal and external partners. Context and empathy helps us understand the “why”. We set goals and drive outcomes based on context and realities, rather than tasks and process alone.

Effectiveness: Did it work? Did it solve the problem? Was it a short term hack? or a long term process solution that benefits everyone? Was it something we can use to grow / move forward or was it a defensive solution. Did we meet our stakeholders’ expectations, did we exceed them? Did our stakeholders all win? Are you using your time correctly? Are you helping your team members use their time well? Are you contributing to the growth of the company?

Critical path thinking:  "What is the shortest risk-mitigated route to the Best Potential Outcome?"

Our CEO and Founder, Pranay Srinivasan, writes often on LinkedIn about our culture and operating principles. We recommend these articles in particular: 

Our core values: https://www.linkedin.com/feed/update/urn:li:activity:6993599543976099840/

Our operating framework: https://www.linkedin.com/posts/pranaysrinivasan_08312022-a-big-part-of-our-work-at-manufactured-activity-6970875309470494720--bfv/

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Last updated on Jul 31, 2024