Payroll & Accounting Specialist

With over 100 employees around the world - New York, London, Toronto, and more - Vested is revolutionizing what a PR & Communications firm can be. Named one of the Best Places to Work in PR, Vested aims to be the most valuable brand in financial communications.

Vested’s Payroll & Accounting Specialist is responsible for US payroll and coordinating with UK team members for UK payroll. This role will report to the Director of Finance and duties include but are not limited to payroll processing, retirement plan administration, and employee expense reimbursement and backup support for other finance team members. 

Payroll Processing and General Accounting for Group Vested (including Vested US, Finance Studio, and Qwoted entities) 

• Ensure timely processing of all bi-weekly, and semi-monthly payroll administration, commission calculations, and bonus payouts

• Maintaining finance and payroll records via Quickbooks 

• Reviews and process expenses, reimbursements

• Act as back up to other areas of finance/accounting - (accounts payable, accounts receivable, vendor management, client management and contract review)

• Partner with People Team on other various projects as needed (salary changes, employee status changes and compensation changes

• Partner with the Vested, UK team members for UK payroll as needed

401k/Retirement Plan Administration for Group Vested (including Vested US, Finance Studio, and Qwoted entities) 

• Perform as the Group Vested "go to" person for all 401k information, employee onboarding, and ongoing support around the retirement plans (employee contributions per payroll and employer contributions once annually) 

• Liaise with our third party agency and plan holder as related to employee rollovers (reviewing requests, confirming requests with terminated employees, and completing company portion of the rollover process)

• Weekly monitoring of employee requested changes to contributions and providing formal updates to Insperity for payroll withholdings

• Ensure that employees are entered into the plan holder’s system when hired and removed upon termination

• Distribute mandatory employee notices as required

• Annual Profit Share and Safe Harbor contribution censuses, calculations, and employee communications related to company contributions

Qualified Candidates will have:

• 5+ years of experience - managing and processing payroll, retirement plan administration, expense reimbursement, commissions and bonus distribution, vendor and client management, accounts payable and receivable

• BA Degree preferred (finance or accounting related) or equivalent work experience in finance and accounting field

• Previous management of Corporate 401K / profit sharing plans

• Expert knowledge of Accounting Software (Quickbooks, Bill.com or similar)

• Expert knowledge of Excel or Google Sheets (V-Look up and Pivot Tables)

• Previous experience working in tandem with HRIS or PEO platforms

• Experience working and thriving in a remote environment (EST and CST preferred)

• Be extremely detail oriented, self starting, Agile and love to work with numbers

Vested is committed to providing jobs for all without discrimination based on race, color, religion, sexual orientation, gender identity, national origin, or veteran status.

Last updated on Oct 28, 2024