Job Overview:The Event Coordinator is responsible for creating an incredible guest experience through execution of the event plan, and oversight of the event staff.
Responsibilities:- Create an incredible guest experience through detailed planning and thorough communication with clients, guests, vendors, suppliers and staff.
- Treat all customers, guests, vendors and staff with utmost respect and eagerness to serve.
- Work with planners, customers, guests, entertainers, vendors, suppliers and staff to finalize event plans and ensure preparedness for setup and event day.
- Schedule, oversee and communicate to event staff .. before, during and after event.
- Setup event venue per plan and ensure staff, equipment, inventory and supplies are in place before event.
- Ensure facilities are setup and ready before all events the day of .. cleaning, lighting, temp, sound...etc.
- Assist vendors and entertainers with setup and teardown, and uphold company times, processes and policies.
- Ensure event timeline is upheld and communicate changes immediately to customers, guest and staff.
- Oversee and verify high quality food & beverage service per timelines.
- Manage inventory transfers and update logs nightly.
- Utilize checklists and update systems daily.
- Report on events results nightly. revenue/labor/costs..etc
- Help maintain facilities and avoid damage to property, inventory, furnishings or equipment by following sop's.
- Uphold company policies & pricing at all times.
Requirements:- Organized & detailed orientated.
- Prepared & punctual.
- Strong desire to provide an exceptional customer experience.
- A positive attitude, and well kept appearance.
- Ability to follow timelines and execute event plans.
- Ability to work harmoniously with teammates.
- Some coordinating experience in a high volume establishment preferred.
- Experienced with computers, event software and spreadsheets.
- Ability to commit to employment contract w/3 year commitment + 6 week notice.
- Positive work history (dependability, compliance, performance).
Schedule:- 40+ hours per week avg.
- Mon - Sat + on call as needed.
Compensation:- Competitive Hourly Rate
- Performance Bonuses
- Full Benefits
Other Benefits:- Fun work environment.
- Skills development.
- Opportunity to work in other venues or businesses.
- Opportunity for advancement into management.
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Last updated on May 10, 2017