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Customer Service Administrator

Negotiable
Full-time
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Job Description:

Responsibilities:
  • Serves as the first point of contact with customers either on the phone or at the branch, developing positive relationships with key customers.
  • Assesses customers needs and gathers pertinent information.
  • Creates basic work orders in appropriate systems.
  • Provides some status updates to customers, as requested.
Qualifications and Competencies:

Competencies:
  • Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
  • Manages conflict - Handling conflict situations effectively, with a minimum of noise.
  • Customer focus - Building strong customer relationships and delivering customer-centric solutions.
  • Directs work - Providing direction, delegating, and removing obstacles to get work done.
  • Financial acumen - Interpreting and applying an understanding of key financial indicators to make better business decisions.
  • Instills trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.
  • Diagnostics Application - Translates customer complaints to develop a troubleshooting plan; troubleshoots issues following guided workflows, procedures, and specialized equipment such as mechanical and electronic service tools, and diagnoses computer software to isolate failed components to enable a successful repair; validates repair by duplicating complaint to ensure it has been resolved; documents results of troubleshooting in business systems to communicate what has been done for payment and historical tracking.
  • Warranty Process - Analyzes customer issues to verify the root cause of failure and associated progressive damage; interprets the warranty administration manual to determine eligibility for coverage and claim requirements; identifies items associated with a repair that can be covered and communicates to stakeholders; files a claim in the appropriate system using proper documentation and requirements to receive an accurate settlement.
  • Technical Escalation - Obtains product technical issue information and utilizes available resources including data management tools; elevates issues to a higher level of expertise, balancing timeliness of customer response with investigation efforts; captures all troubleshooting steps in the appropriate database to ensure seamless transitions and accurate response to ticket resolution promptly.
  • Service Documentation - Creates and verifies customer, equipment, and technical information; captures specific data using required service tools; follows procedures and documents required information in the service management system to accurately record the work done.
  • Electronic Service Tool Application - Identifies the suite of available hardware and software tools required for a service event; utilizes the appropriate electronic device set to maintain the product or diagnose and troubleshoot an issue; interprets electronic tool results or recommendations to determine the next steps for service resolution.
Education, Licenses, and Certifications:
  • High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.
  • This position may require licensing for compliance with export controls or sanctions regulations.
Experience:
  • Requires relevant work experience or specialized skills obtained through education, training, or on-the-job experience.

Last updated on Jan 9, 2023

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