Administrative Assistant - Non Exempt

Job Description:

• Under the direction of supervisors, assistant will be responsible for providing administrative support, as well as general clerical/secretarial support to the team. Ability to act as a team player, strong interpersonal skills, and willingness to multi-task and prioritize are critical requirements.
• Providing administrative support to manager and team. Including: Managing schedules, meetings, travel arrangements, and expense reports. Person will support Niche Marketing Team, including 1 Executive Director and up to 5 marketers.
• Collaborate with Strategy & Operations lead.
• Implementing/organizing/maintaining documents and records.
• Updating invoice tracking for supervisors.
• Maintain contact/group lists for the team and sending out groups emails as needed.
• Onboard new hires and order office supplies (as needed)
• Ordering catering, setting up/cleaning up catering for meetings.
• Scheduling workshops and large meetings, including logistics, arranging AV/technical support when appropriate.

Qualifications:

• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Ability to handle confidential information
• Proficient in MS Office
• At least 5 years of experience in the field or in a related area
• High school diploma or equivalent; college degree preferred
• Fully on-site

PAY RATE: 30.42/HR
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Last updated on Nov 3, 2023