Project Coordinator 3 yr Exp - Administrative

• Type, proofread, photocopy, and edit research manuscripts, proposals, correspondence, statistical tables, and survey instruments based on drafts provided by faculty member.
• Correct spelling, punctuation, and grammatical errors on all drafts.
• Edit manuscripts and bibliographies for consistency of format with appropriate journal or granting agency style and format.
• Assist in grant proposal preparation, compiling biographical sketches, and obtaining necessary signatures on related documents.
• Type complicated statistical tables, designing new format and revising existing ones.
• Design flyers, announcements, calendar of events.
• Maintain updated curriculum vitae, other support pages and biosketches for faculty.
• Copy manuscripts, forms, correspondence, journal articles, and class handouts using Kodak photocopy machine.
• Create necessary forms used by the Division on a regular basis.
• Prepare materials for class sessions and set-up necessary equipment or supplies.
• Fax documents as necessary using facsimile machine.
• Maintain of Core and faculty websites.
• Set-up Access databases.
• Use software program (e.g. endnote) to maintain accurate reference library.
• Use XL for developing basic tables.
• Use XL simple functions such as addition, multiplication.
• Prepare PowerPoint presentation
• Use division hardware and software for supporting conferences, planning meetings, showing slides
• Prepare University forms such as LVO, recharge request order, travel vouchers, and a variety of procurement forms for faculty member.
• Coordinate meetings and site visits.
• Maintain calendars for faculty.
• Triage phone calls; screen and take accurate messages. Coordinate phone coverage with answering service and other clerical staff.
• Make travel arrangements for faculty.
• Arrange staff and professional meetings; coordinate conferences/speaking engagements; reserve rooms; order audio-visual equipment and other aids. Make arrangements for catered meetings.
• Prepare consent forms and IRB applications and coordinate necessary supplemental materials for the application.
• Perform data entry.
• Perform internet searches for information, articles, and databases.
• Distribute incoming mail and redirect mail where appropriate.
• Perform library searches and assist with literature reviews as necessary.
• Perform intricate coding tasks on a variety of research surveys.
• Maintain mailing lists of faculty members.
• Prepare documents to be made into slides and view graphs for lectures and presentations.
• Order computer and office supplies as needed. Maintain adequate level of supplies. Make recommendations for needed changes in office to increase efficiency and function.
• Take minutes during group meetings.

SKILLS, KNOWLEDGE AND ABILITIES TASK
REFERENCE IMPORTANCE
Skill in editing for spelling, punctuation, and grammar
Ability to recognize, spell, and use technical and medical terminology appropriately.
Ability to use journal and granting agency style guidelines to prepare manuscripts, proposals, and bibliographies.
Typing skills to quickly and accurately prepare document
Skill in proofreading typed materials
Skill in typing questionnaires and manuscripts from rough handwritten draft and edited versions into final forms.
Ability to seek appropriate staff and other resources when questions regarding format, illegible writing, or office procedures arise.

Skill in typing numerical tables of data using format provided.
Knowledge of standard abbreviations for medical journal titles and demonstrated ability to use reference sources to find/check unusual abbreviations.
Ability to type with speed and accuracy using IBM PC.
Ability to use software Microsoft Windows, Microsoft Office (Word, PowerPoint, Excel, Outlook, Access), Dreamweaver, Internet Browsers.
Ability to prepare bibliographies directly from photocopies of references or from Medline searches.
Knowledge of University policies and procedures on travel.
Ability to use photocopy machine.
Knowledge of University policies and procedures regarding procurement.
Familiarity with University HSPC and IRB forms.
Skill in speaking clearly and distinctively using appropriate vocabulary and grammar to obtain and convey information at various organizational levels within and outside the University.
Ability to handle multi-line phone system.
Ability to perform duties and tasks independently with minimal supervision.
Demonstrated ability to establish and maintain cooperative working relationships with other staff members and faculty.
Skill in setting priorities which accurately reflect relative importance of job responsibilities and in coordinating projects from multiple supervisors.
Skill in exercising good judgment in referring calls to faculty.
Superb attention to detail.
Ability to operate fax machine.

Must have effective communication skills through speech, listening, and fluency through reading, writing, and speaking.

Must be organized and able to keep accurate records.

Ability to correctly judge the best way to accomplish each step of required tasks.

Ability to establish and maintain cooperative and productive working relationships with co-workers, research coordinators, and participants.

Skill in working as part of a team and collaborating closely with coworkers.

Skill in working independently and following through on assignments.

Available and willing to work evenings and weekends on occasion.

Prompt and reliable.






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Last updated on Nov 16, 2023