Office Administrator - Kolkata

Energy Aspects currently has an exciting opportunity for an Office Administrator to join our growing team in Kolkata. This, full-time-office-based role is a fantastic opportunity for a candidate with excellent administrative support skills to join our highly regarded team and be part of our successful growth story.

The successful candidate will quickly take on a range of responsibilities in managing an increasingly heavy travel, procurement, office activity planning, regulatory compliance tracking and other administration challenges for our Kolkata & Singapore offices.

You must be able to work independently, be detail and process orientated as well as be exceptional at planning and prioritising to achieve success. In exchange, we offer excellent remuneration, a high-performance culture, with challenging and exciting work.

Duties

• Provide direct travel booking and other travel logistics-related support to the Executive Director and other Senior members of the Asia team
• Keep track of travel plans of all individuals coming to the Kolkata, Singapore, Dubai and Tokyo offices and coordinate with the appropriate facilities, reception and IT teams where required.
• Monitor travel related safety risks and issues and work with the Executive Director of APAC to plan appropriate comms
• Keep a schedule of lease requirements and other regulatory requirements for the Kolkata, Singapore, Dubai and Tokyo offices and work with office leads to ensure compliance.
• General administrative support for the Kolkata Office Manager and Executive Director of APAC.
• Logistics support and day-of support of company events where required for the Kolkata and Singapore offices
• Ad hoc administrative tasks and support as requested
• Food stock inventory management for the Kolkata and Singapore office.
• Manage vendors coming in to make repairs or provide services in the Kolkata and Singapore offices.

Requirements

• Demonstrated experience working in administrative support
• Excellent understanding of Office 365 applications including Outlook, Word and Excel
• Good communicator whether face-to-face, telephone or electronic interaction
• High level of planning and prioritising skills
• High attention to detail

Desirable skills

• Certification in project management, event management or similar
• Training in IT software administration would be an advantage

About us

Founded in 2012, we are an independent research consultancy that has enjoyed phenomenal growth since our inception, and we have very ambitious plans to continue on our upwards growth trajectory. We are passionately committed to providing indispensable and industry-leading short, medium and long-term analysis, and forecasts of the energy markets, that helps our clients trade, invest, finance and plan.

With the acquisition of macro research firm Medley Global Advisors, the combination of our market-leading global macro policy analysis and deep energy markets expertise has further strengthened our services to the global financial markets and has enhanced our ability to support our expanding client base, as the energy transition gathers pace and markets look to find their feet in an uncertain future.

Our suite of subscription services can be tailored to meet our clients’ specific needs and combines a data-rich approach and our extensive network of contacts, with insight on geopolitics and energy policy to provide best-in-class assessment, analysis and forecasts of major trends, topics and regions. We also deliver timely analysis of breaking news events and offer proprietary data services that cover fundamental trade and supply/demand data, across a wide variety of products and markets.

Culture & benefits

The proud recipient of accreditation from Best Companies, we truly understand the importance of workplace engagement and genuinely value our people. We offer a fast-paced, driven, collaborative and dynamic working culture where you are recognised and rewarded for your contributions to our tremendous growth story.

Energy Aspects is proud to be an equal-opportunity employer and promotes diversity within its workforce. As an international business, we are determined that suitably qualified persons will never receive less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, race, veteran status or any other basis covered by appropriate law.

We build our organisation with the community in mind. All our offices are located in landmark buildings with easy access to shopping, restaurants and public transportation. As part of our Kolkata team, you’ll have the opportunity to take part in the social activities taking place in this rapidly growing team.

Our compensation packages include generous commission structures, a company share options scheme, private health insurance, life assurance, income protection, pension contributions and considerable holiday time.

Last updated on Apr 29, 2024