Facilities Coordinator - St. John's Kilmarnock

BUILD YOUR CAREER AT BLACK & MCDONALD

Black & McDonald is an integrated, multi‑trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With one hundred years of diverse market experience, we are a forward‑thinking organization with a strong record of delivering operational excellence and customer-focused solutions that stand the test of time.

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Facilities Management team is growing! If you are committed and collaborative professional looking to contribute to an industrious, innovative team, this opportunity is for you.

We are seeking a highly organized and detail-oriented Facility Coordinator with a hands-on approach to oversee and manage all aspects of facility operations. As the Facility Coordinator, you will be responsible for ensuring the efficient operation and upkeep of the school including buildings, janitorial services, equipment, grounds, and snow removal. Your primary goal will be to create a safe and functional environment that meets the needs of our team and our customer. This role requires strong communication and problem-solving skills, as well as the ability to coordinate and prioritize tasks effectively.

General duties & responsibilities include, but are not limited to:

• Ensuring all, (non-educational), daily activities of the facility function effectively in accordance with the contract specifications and requirements.
• Effectively lead and manage the Facility Management Program, while actively engaging in hands-on maintenance and repair tasks.
• Coordinate and oversee maintenance, janitorial activities, groundskeeping, and snow removal.
• Conduct regular inspections to identify maintenance needs, cleanliness of the facility, safety hazards, and potential improvements. Take appropriate action to address issues promptly.
• Collaborate with external contractors and service providers to obtain quotes, schedule repairs, and ensure work is completed to high standards.
• Working closely with administrative team in the day-to-day processing of related contract paperwork such as Work Orders, Invoices, Proposals, and Purchase Orders.
• Responsible for solving problems and/or conflicts in a professional manner while maintaining open and timely communication with the customer.
• Interface with internal and external customers ensuring effective communications regarding status and work.
• Maintain accurate records of maintenance activities, equipment maintenance history, warranties, and supplier information.
• Monitor and maintain inventory levels of equipment, tools, and supplies necessary for facility operations.
• Train and educate team members on proper equipment use, maintenance procedures, and safety protocols.
• Respond promptly to maintenance requests and emergency situations, coordinating appropriate resources and resolving issues in a timely manner. Must be able to respond to facility emergencies after hours.
• Sourcing of new external suppliers for products & services that may be required for the facility or client.
• Adherence to and implementation of health, safety, quality control, and environmental policies and programs.
• Other duties as assigned.

COMPETENCY REQUIREMENTS

• Communicates Effectively & Professionally
• Advanced multi-tasking skills
• Continuous Learning
• Customer Focus
• Holds Self and Others Accountable
• Problem Solving and Innovation
• Teamwork and Collaboration
• Values and Respects Others
• Coaches and Develops

EDUCATION REQUIREMENTS

• Trade qualification and/or technical diploma, (or equivalent facility experience and knowledge)

WORK EXPERIENCE REQUIREMENTS

• Trade qualification and/or technical diploma, (or equivalent facility experience and knowledge)
• 1-3 years of experience in a coordination or administrative role
• Facility coordination experience would be considered an asset.
• Excellent organization and time management skills
• Safe Work and Quality Assurance Practices
• Competency in basic computer skills, including Microsoft Office applications.

SKILLS AND ABILITIES

• Demonstrated experience in problem solving abilities.
• Proven track record supervising multiple teams
• Excellent time management skills, ability to shift priorities on an ad hoc basis, and flexibility with working hours.
• Excellent written and verbal communication skills
• Ability to be assertive while maintaining diplomacy and political awareness.
• Ability to anticipate customer’s needs and to proactively implement solutions.
• Must maintain a valid driver’s license.
• All candidates must be able to pass a police reference check for vulnerable persons.
• Security clearance requirements

OTHER REQUIREMENT

Due to many mandatory vaccination requirements at client projects / facilities, to provide substantial employment by ensuring compliance with our client’s mandates, the successful candidate will be required to validate full vaccination prior to hire.

As the Facility Coordinator, you will play a critical role in ensuring the smooth operation and maintenance of the facility. If you are a proactive problem solver with a strong attention to detail and a passion for creating safe and functional environments, we invite you to apply for this position. Join our team and contribute to our organization's success by ensuring the facility is maintained to the highest standards.

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Last updated on Oct 4, 2024