Personal Assistant (m/f/d) to Leadership Team (Swiss Tech Start-ups)

We are currently seeking an accomplished and proactive Personal Assistant (m/f/d) to provide dedicated support primarily focused on handling the personal affairs of the leadership team of various Swiss tech start-ups. While there will be company-related tasks, the primary emphasis is on personal support. As a key member of their dynamic team, you will play a crucial role in ensuring seamless operations and communication within the executive leadership, working across locations in Switzerland and the United Arab Emirates.

About our client

Our client is the leadership team of various Swiss tech start-ups that are at the forefront of innovation in their respective fields. To support the leadership team of these companies, we are looking for an experienced Personal Assistant (m/f/d).

Responsibilities

• Act as the primary point of contact between the leadership team and internal/external stakeholders, managing tasks between Zug and Abu Dhabi.
• Coordinate complex calendars, ensuring effective time management and prioritization of personal tasks.
• Facilitate smooth communication flow by handling emails, calls, and correspondence on behalf of the leadership team.
• Prepare and coordinate materials for meetings, ensuring the team is well-prepared for engagements.
• Arrange and coordinate travel plans, accommodations, and itineraries for the leadership team, leveraging your skills in helping with traveling, booking travel, and managing administrative tasks.
• Handle personal requests, such as purchasing items, and assignments related to their dogs.

Requirements

• Proven experience as a Personal Assistant or similar role, with a minimum of 5 years supporting executives in larger companies.
• Strong organizational and multitasking skills with meticulous attention to detail.
• Tech-savvy with proficiency in tools such as Notion, Calendars, and other relevant applications.
• Native German speaker and an elevated level of proficiency in English (C2).
• An important level of discretion and confidentiality, handling sensitive information with utmost professionalism.
• Proactive mindset with the ability to anticipate the needs of the leadership team.
• Ability to work independently, take initiative, and thrive in a dynamic environment.
• A humble personality and not driven by ego.
• Adaptable and able to navigate complex tasks with ease.
• Experience with the organization of travelling with dogs, or at least an interest in making his experience as smooth as possible

Benefits

• Remote work (full-time, with the flexibility to collaborate from any location in Europe).
• Competitive compensation package.
• An engaging and collaborative work environment with a passionate and invested team.

If you are a highly organized and detail-oriented individual with a proven record of accomplishment as a Personal Assistant, possess the required language skills, and are ready to support a leadership team across different Swiss tech start-ups, we invite you to apply.

Zuletzt aktualisiert am 19.04.2024