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German-speaking Executive Assistant [part-time/remote possible]

Negotiable
Full-time
Remote
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  • A role with a lot of responsibility and opportunity to contribute your own ideas
  • An internationally and culturally diverse team passionate about making the world a better place and advancing science
  • Great perks (autonomy, flexible working hours, hardware budget, and team events)
  • Competitive salary as well as an excellent opportunity to make a difference and shape the future of our company!

Aufgaben

As Executive Assistant you will work directly with the Managing Directors to keep them well informed of upcoming

commitments and responsibilities, following up appropriately. You will act as a "barometer," having a sense of the issues

taking place in the environment and keeping the management team updated.

  • Complete a wide variety of administrative tasks that facilitate our management’s ability to effectively lead the organization, including: assisting with special projects; designing and producing documents, reports, and presentations; collecting information for meetings with staff and outside parties
  • Serve as the primary point of contact for internal and external stakeholders, including those of a highly confidential or critical
    Prioritize and determine the appropriate course of action, referral, or response, exercising judgment to reflect Managing Director’s style and organization policy
  • Provide sophisticated calendar management for Managing Directors. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements
  • Organizing travel, event management
  • Invest in building long-lasting relationships both externally and internally

Qualifikation

We look for driven individuals willing to go the extra mile to build a great company!

If you don't meet all the criteria below but are interested in the job, please apply, nonetheless. Nobody checks every box, and we're looking for someone excited to join the team!

  • Preferred location: Hamburg, Germany – But remote work possible
  • Pragmatism and can-do-attitude
  • Admin/executive support experience
  • Native German speaker, strong English skills
  • Excellent organizational skills and attention to detail
  • Proficiency with Microsoft Office
  • Ability to complete a high volume of tasks and projects with little or no guidance
  • High level of integrity and discretion in handling confidential information
  • Ability to make appropriate, informed decisions regarding priorities and available time
  • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround

Last updated on Apr 19, 2024

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About the company

MONIPOL | Clinical Research (Germany)<p>As a Clinical Research Organization (CRO), we have been conducting clinical studies for pharmaceutical companies, biotechs and medical device manufacturers for over 30 years, with locations in Poland, Germany, and Switzerland.</p>

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