Marketing Coordinator

Foundation Risk Partners, one of the fastest growing insurance brokerage and consulting firms in the US, is adding a Marketing Coordinator to their Corporate Synergies team in Philly Metro Region. 

Job Summary:

The Marketing & Events Coordinator assists with all corporate marketing practices and events, both internally and publicly. This entails coordination of internal and external meetings/events with duties such as: event venue & vendor research/contracts; speaker management; travel arrangements; supplies, equipment and signage orders. This position also ensures digital event assets are accurate and functioning, producing/moderating webinars, and tracking registrants and attendees.

The ideal candidate also tracks marketing budgets; executes mailings and email campaigns; manages vendors; proofreads creative pieces; develops social media calendar/postings; and other administrative duties.

Essential Functions:

• Manage assigned projects (local and national) in the area of meeting/event planning for a variety of meetings, webinars, and tradeshows
• Track budgets to ensure expenses are kept within established boundaries and reconcile purchase orders/invoices
• Ensure all logistical details, including room set-up, audio/visual, transportation, lodging, food and beverage, invitations, fulfillment, etc., for meetings/events are planned effectively
• Participate in contract negotiations and vendor management
• Monitor timelines for multiple events
• Generate event reports, perform event-related follow-up and communicate with internal teams
• Procure/track promotional items, performing routine inventory
• Work effectively as part of a multi-disciplinary Marketing team
• Ensure compliance and accuracy with the existing corporate communications strategy for uniformity in brand, message, templates, tag lines, and brand usage in all print, online and social media messages
• Maintain and strengthen the brand through communication support and on-line presence
• Carry out other marketing administrative duties, as needed

Competencies & Qualifications: 

• BS/BA degree in Marketing, Business Administration or Communications
• 5+ years of experience in an administrative or marketing role, supporting projects with competing deadlines
• Working knowledge of event design and event planning concepts
• Very strong writing/proofreading skills
• Proficient in the use of the most current versions of the industry software on a PC platform: Word, Excel, PowerPoint and Publisher
• Aptitude in marketing automation software Pardot and MailChimp, and web conferencing platforms like Teams and Zoom a plus
• A keen eye for detail with a solid understanding of design and brand standards
• Creative and strategic thinker
• Entrepreneurial spirit, track record of initiative and ownership of work
• Ability to handle and prioritize multiple projects, meet tight deadlines and remain resilient under pressure
• Ability to fully develop ideas
• Strong verbal communication and presentation skills
• Ability to work effectively in a team environment

Last updated on Aug 23, 2024