Executive/Admin Assistant
Job Number: 23-03149
Ready for a rewarding opportunity in the Financial Services Industry? Eclaro is looking for a Executive/Admin Assistant for our client in Jersey City, NJ.
Eclaro's client is a market-leading insurance company, providing property, casualty, and specialty insurance services within the United States. If you’re up to the challenge, then take a chance at this rewarding opportunity!
Responsibilities:
- General:
- Books travel
- Books meeting rooms in JC
- Expense reports (CFO and some of his direct reports)
- Coordinates Finance monthly birthday meetings/orders treats
- Schedules Corporate Finance monthly staff meetings
- Schedules Corporate Finance weekly coffee break
- Helps coordinate meetings
- Orders flowers as necessary, coordinates cards for departing employees
- Larger Tasks:
- IT and Facilities liaison system access, facilities access, new employee coordination
- Coordinates Finance Lunch & Learns works with other staff to gather topics, reach out to potential speakers, and ultimately schedule out the full year, one per month.
- Stat/Tax team Support:
- Gets signatures for statements/tax returns
- Does mailings (return receipt, FedEx, etc.)
- Notarizes documents
- Future possibilities, in addition to the above:
- Close calendar coordination
- Board slides
- NA & WW MD&A prep
- Statutory audited financial statements prep, changes
- Other presentations
Required Skills:
- A high degree of discretion and integrity is needed as the Finance EA will have knowledge of and deal with issues of a sensitive and confidential nature
- Advanced Software Skills: Outlook, Excel, Word, PowerPoint, Visio (for finance org chart), DocuSign
Pay Rate: $30.00 - $40.00/hr.
If hired, you will enjoy the following Eclaro Benefits:
- 401k Retirement Savings Plan administered by Merrill Lynch
- Commuter Check Pretax Commuter Benefits
- Eligibility to purchase Medical, Dental & Vision Insurance through Eclaro
If interested, you may contact:
Ivy Española
ivy.espanola@eclaro.com
2019423003
Ivy Española | LinkedIn
Equal Opportunity Employer: Eclaro values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. •
Last updated on Nov 9, 2023