Administrative Assistant

We’re looking for a highly skilled, organized assistant to support our executives at Bolt. This role will support our leadership team and will report directly to our Senior Executive Assistant. The ideal candidate is an experienced Administrative or Executive Assistant that thrives in a fast paced environment - ensuring every i is dotted, every t is crossed, and the experience is first class.

What you will be doing:

• Management of multiple calendars, auditing and gatekeeping to ensure efficient use of time
• Email coordination and scheduling for internal and external meetings
• Busy travel booking and coordination
• Monthly expense reports
• Team event planning
• Research and project support

What would set you up for success:

• You have a strong attention to detail and ability to multitask
• You manage sensitive matters with a high level of confidentiality and discretion
• You approach everything with a customer mindset 
• Your default is to over communicate when coordinating between parties
• You can solve problems before they even arise
• You are always thinking 10 steps ahead and finding ways to outsource or automate where you can
• You are proud of your output and pride yourself on double or triple checking your work
• You can find the balance between keeping things in confidence and building trusting relationships with people
• You understand the role of gatekeeper and are comfortable pushing back
• Flexibility outside of working hours for urgent tasks

What would set you apart:

• You have 4+ years experience as an Executive Assistant or Administrative Assistant
• You have previous experience in the Tech industry
• You find comfort in a support role knowing your job is to highlight others from the background
• You enjoy finding ways to make things more efficient and automated
• Your friends are amazed at how thoughtful you are — for things like always remembering significant others’ names and sending gifts or notes for important occasions
• You have a strong memory and are able to take verbal cues and turn them into tasks
• You’re tech-savvy and have experience with Google products, and are comfortable with a wide range of technology (including Slack and other messaging products, task management systems like Asana, Affinity and more)
• You are a tetris master and love puzzles

Estimated cash compensation for this role is $130,000-150,000 USD, plus equity depending on experience. 

Last updated on Aug 20, 2024