Provides professional administrative support for a department. Functions include: typing, verification of accuracy, copying, faxing, updating records, filing, ordering supplies, preparing travel arrangements, coordinating special projects, creating complex spreadsheets, and handling routine internal/external inquiries. May assist with ID administration requests, mail, monitoring staffing requisitions, or generating reports for statistical analysis and workload management.
40% Types, edits, formats, reviews, and updates various forms, correspondence, and documents. Prepares departmental invoices, charts, graphs, reports, spreadsheets, and confidential memos.
25% Maintains area documents, files, binders, organizational charts, job descriptions, contacts, mailing lists, desk procedures, meeting and staff schedules, action item updates, and meeting minutes.
20% Performs administrative functions such as maintaining coverage of phones, handling mail, ordering supplies, and making travel arrangements.
10% Maintains follow up information. Coordinates with maintenance and housekeeping as necessary. Ensures adequate supplies are on hand at all times. 5% Ensures that matters requiring attention in the absence of management are handled or referred to the appropriate person.
Required Skills and Abilities:
Strong verbal and written communication, organizational, and interpersonal skills. Ability to work independently. Required Software and Tools: Microsoft Office. Preferred Software and Tools: Proficient Access knowledge.
Work Environment:
Typical office environment. Work may require transporting or moving materials. •
Last updated on Nov 29, 2023