What are we looking for:
Our Administrative Analyst will be able to demonstrate the following characteristics:
- Highly organised
- Extremely detail oriented
- Pro-active
- Team player
- Multi-tasker
- Problem solver
- Strong communication skills
- Ability to adapt and deal with ambiguity and fast-paced environment
- Willingness to learn!
- High level of discretion required due to confidential nature of the role
Relevant experience:
- Up to 2 years in similar role
What can you expect to be doing:
The focus of this role will be to support day-to-day administrative and operational activities, examples of these include but are not limited to:
- Drive day-to-day administrative activities relating to our project and resource management tool including but not limited to:
- Timesheet tracking – includes weekly review of timesheets to ensure they have been submitted on time for reporting and following up with our team as required
- Holiday reconciliation – includes monthly reconciliation of time off booked, mid-year review of outstanding holiday allowances and updates to our resource management system as required
- Project & internal time recording – includes weekly review of time recorded against project and internal codes to capture and make amendments to any incorrect timesheet bookings
- Working with the Operations Principals to support the administration of Employee Share Purchase and Options plans, including:
- Managing quarterly and annual enrolments in both plans
- Preparing relevant updates to our share management platform including new grant files, leaver files, monthly purchase files, etc.
- Preparing for annual share vesting events, working in close collaboration with the finance team
- Supporting the Options exercise process, and preparing relevant monthly reporting for payroll purposes
- Managing employee queries and providing support on our share management platform
- Support selected payroll administration activities, including uploading monthly pension contributions into our pension platform
- Act as point of contact for Consulting team on all operational administrative matters
- Refresh policies, in partnership with Legal, and rolling out across the business
- Work with our Office Manager to ensure a great office environment for our team and guests
- Support of Contract Administration and Management, including contract renewals and consolidation of suppliers across Group entities
- Plus, many other administrative and operational tasks!
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Last updated on Aug 21, 2024