Awards Coordinator

Job Summary

• The primary purpose of this role is to oversee the shots global Awards programme across the EMEA, Americas and APAC regions. In this role, you will manage every element of the Awards process from the submissions stage, entry tracking and approvals, through to coordinating the jury process so that it runs as smoothly for our judges as possible, before planning and executing the Awards ceremonies themselves. Beyond our entrants, building and maintaining relationships with past, present and future shots jury members is also an integral element to the role, and one that you will be expected to develop accretively with each Awards cycle.

Key Responsibilities

• Core Duties:
• Managing submissions to each Awards cycle; actively incentivising, monitoring, and then approving all entries that come into the Awards, ensuring that annual entry targets are hit year on year. While this is a data-driven responsibility which demands high attention to detail, it also requires strong communication skills and a conscientious, interpersonal approach to every entrant received by the Awards, so that we can ensure they return year on year.
• Research and outreach; commitment to researching and actively recruiting new entrants to each Awards cycle while also working to ensure we retain those who have entered in the past.
• Managing the jury process from start to finish; assisting the shots co-editors with jury curation and recruitment, communicating all key dates and information regarding the jury process as necessary, calculating and communicating shortlists and winners once the juries have completed their judging. Working within broader goals to continually build the breadth and diversity of each jury.
• Event planning; working alongside the Awards & Events Director to promote, plan and execute each Awards ceremony, managing and encouraging ticket purchases and overseeing that each event runs smoothly on the night.
• shots Out of the Box; working alongside the shots editorial team and the Awards & Events Director to plan, promote and execute the newly-launched shots day conference, shots Out of the Box, which runs as a compliment to each Awards cycle.
• Analytics and reporting; Awards data analysis and presentation at the close of each cycle, including comparison of entrant and jury demographics, retainment, and distribution.

Qualifications

• Education and Experience:
• Events experience is preferred but not essential.
• A passion for creative work or a strong interest in the creative or film industries is preferred.

Skills and Competencies

• Technical Skills:
• Proficiency across Microsoft and Google suites, basic strengths with Excel.
• Soft Skills: Include any important soft skills or personal attributes.
• Strong digital communication skills and interpersonal strengths.
• Enthusiastic and understanding sense of different global cultures.
• Confident in hosting and directing event attendees and being one of their first ports of call where necessary. 

Reporting Structure

• Supervisor: Awards & Events Director
• Team: You will also work closely with the Editorial and Marketing teams.

Working Conditions

• Environment: Hyrbid working, predominantly remote (1-2 days in the office per week).
• Schedule: 9-6pm, but flexibility is sometimes required when and where the Awards are operating in international time zones.

Performance Metrics

• Evaluation: Annual reviews with additional evaluations where requested or necessary. Performance will be evaluated based on Awards revenue metrics, event attendance and feedback.

Last updated on Jul 18, 2024